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Fillable Printable Supplier Evaluation Form - Florida

Fillable Printable Supplier Evaluation Form - Florida

Supplier Evaluation Form - Florida

Supplier Evaluation Form - Florida

Vendor Performance Evaluation Requirements
The awarded vendor should note that the Contract Administrator will document the contractor’s
performance by completing a Vendor Performance Evaluation based upon the following:
For any fixed construction or services contract valued at $30,000 or more upon completion of the
contract.
For any hardware or software implementation contracts valued at $20,000 or more as part of the final
acceptance
For any fixed commodities contract valued at $250,000 or more upon complete delivery of the
commodities
For Master (open-end) Agreements and other continuing contracts by each using agency whose
cumulative annual usage of the agreement exceeds $30,000.
For Work Authorizations valued at $30,000 or more, issued under a Library of Professional
Consultant Services or a Library of Environmental Consultant Services, upon project completion
For contracts where the Office of Economic and Small Business Development (OESBD) has
established goals, based on compliance with established goals and requirements.
The Contract Administrator may also initiate an interim evaluation at any time during the contract
period for any contract
The following Vendor Performance Evaluation Templates are provided for informational purposes. The
templates included are:
1. Final Construction Evaluation
2. Final Consultant – Architect/Engineer Evaluation
3. Vendor Commodity/Service Evaluation
4. Vendor Service Evaluation
5. Goals Participation
BOARD OF COUNT Y COM M ISSIONERS
BROWARD COUNTY, F L ORIDA
PE RF O RM ANCE EV ALUATIO N F O RM
Final Construction Evaluation
CONTRACT INFORMATION
Contract/RLI/AgreementNumber ProjectNumber/Title CommissionDistrict(s)
VendorName Phone
AwardAmount ChangeOrders&Amendments No.of TotalCost
$0.00
SubstantialConstructionCompletionDate FinalConstructionCompletionDate
GoalType CountyEstablished VendorCommitted Attained
RECOMMENDEDFORFUTUREUSE
Recomme ndedforfuturecontracts:
IfotherthanYes,providedetailedexplanationasattachment.
StateConditionforRec ommendation:
OverallRating:
YYESES
NO
Conditional
5-Excellent (4.50 - 5.00)
4-Good (3.20 - 4.49)
3-Fair (2.60 - 3.19)
2-Poor (1.81 - 2.59)
1-Unsatisfactory (1.0 - 1.8)
1-Unsatisfactory (1.0 - 1.8)
2-Poor (1.81 - 2.59)
3-Fair (2.60 - 3.19)
4-Good (3.20 - 4.49)
5-Excellent (4.50 - 5.00)
Conditional
NO
NumericalScore:
0.00
GoalEvaluationScore:
0.00
WeightedScore:
0.00
COUNTYCONTACTINFORMATION
ContractAdministratororDelegateName Email
Signature Date
ProjectManagerName Email
Signature Date
EvaluationCriteria
Thisevaluationprovidesanindicationofthevendors'sabilitytoimplementapractical,accurate,completeandcostconsciousproject.Foreach
item,pleaseprovideanumericalscorefrom1to5,inaccordancetotheperformanceratingscale.SelectN/Aifthecriteriadoesnotapplyto
thisevaluation.Reviewercommentsmustbeenteredforaratingof1,2or5.Minimumpassingscoreis2.60.
Thefollowingscaleisusedtorankthelevelofcontributionsmadebythevendortotheproject.
5‐ExcellentPerformance:Projecthadnotimeorcostimpactsrelatedtovendor'sperformance;
4‐GoodPerformance:Projecthadsomeminorissueswhichthevendoraggressivelypursuedtoresolveandtherewereminortimeorcost
impactsrelatedtothecontractor'sperformance;
3‐FairPerformance:Projecthadsomeissueswhichthevendorpursuedtoresolveandthatresultedinacceptabletimeand/orcostimpacts;
2‐PoorPerformance:Projecthadseveralissueswhichthevendorprovidedlimitedassistancetoresolveandthatresultedinsignificanttime
andcostimpacts;
1‐UnsatisfactoryPerformance:Projecthadmultiple,significantissueswhichthevendorprovidednoassistancetoresolveandthatresultedin
substantialtimeandcostimpacts.
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
A)ProjectManagement
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.HoweffectivelydidthevendorcommunicatewiththeContractAdministratorand
overCountypersonnelaswellastheconsultant?
2.HowwelldidthevendorcooperatewiththeContractAdministrator,otherCounty
personnelandtheconsultant?
3.Howcloselydidvendorconformwithspecifications,drawingsandother
N/A
requirements?
4.Howappropriatewasthestaffassignedtodotheworktoensureaqualityproduct
onatimelybasis?
5.Howactivelydidthevendorcommunicatewithsubvendorsandothersinvolvedin
project?
6.Howadequateandeffectivewasthevendor'scoordinationandcontrolof
subvendors'workanddocumentation?
7.Howproactivelydidthevendorparticipateintheresolutionofdisputes?
8.Howtimelywerethenoticesofinspectionrequests?
9.Howwelldidthevendorcontroltheprojectbyprovidingrecommendations,
addressingissues,participatingindecisionmaking,andworkingwithgovernment
officialsandtheCounty?
10.Howcleandidthevendorkeeptheworksiteonacontinuousbasis?
COMMENTS:
B)BusinessPractices
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwasthevendor'scompliancewiththeUnitedStatesOccupationalSafetyand
HealthAdministration(O()SHA)andBrowardCounty'sy RiskManaggementDivision,,Safeyy
andOccupationalHealthSectionrequirements?Considerthevendor'sestablished
safetyprogram,compliancewithstandards,safetypractices,accidentprevention,etc.
2.Howwelldidthevendormanagebusinessrelationshipswithsubvendorsby
ensuringthatsubvendorswerefullypaindforworkthathadbeencompletedto
specifications?(Thisinformationcanbeverifiedthroughsubvendorcomplaintsor
liensfornonpayment)
3.Howwelldidthevendormanagebusinessrelationshipswithsubvendorsby
ensureingthatsubvendorswerepromptlypaid?
4.HowwelldidthevendorfollowBrowardCountyprocedureinreportingchangesof
subvendors?
COMMENTS:
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
N/A
C)CostControl
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howactivelydidthevendorpursue/takeaggressiveactioninobtainingdocuments
suchasbuildingpermits,CertificateofOccupancyandotherrequireddocumentsona
1 2 3 4 5 N/A
timelybasis?
2.Howactivelydidthevendorparticipateinovercomingproblemswithother
1 2 3 4 5 N/A
vendors,buildingofficials,and/orregulatoryagencies?
3.Howvalidweretheclaimsforextracosts?
1 2 3 4 5 N/A
4.Howwelldidthevendorcomplywiththeprevailingwageratepolicy?
1 2 3 4 5 N/A
5.HowwelldidthevendorcomplywiththeCounty'sLivingWageratepolicy(if
1 2 3 4 5 N/A
applicable)?
COMMENTS:
D)Timeliness
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwelldidthevendormanagedeliveryofnecessaryequipmentandmaterialfor
theproject?
1 2 3 4 5 N/A
2.Howtimelyandaccuratewerepaymentrequestswhensubmitted?
1 2 3 4 5 N/A
3.Howwelldidthevendormeetthescheduleofdeliverablesestablishedatthe
1 2 3 4 5 N/A
beginningoftheproject?
4.Howwelldidthevendorconformwithscheduleofworkprogressinordertomeet
1 2 3 4 5 N/A
theplannedcompletiondatesforPhaseCompletion?
5.Howwelldidthevendorconformwithscheduleofworkprogressinordertomeet
1 2 3 4 5 N/A
theplannedcompletiondatesforSubstantialCompletion?
6.Howwelldidthevendorconformwithscheduleofworkprogressinordertomeet
1 2 3 4 5 N/A
theplannedcompletiondatesforFinalCompletion?
7.HoweffectivelydidthevendorcommunicatewiththeContractAdministratorand
1 2 3 4 5 N/A
otherCountypersonnelaswellastheconsultant?
COMMENTS:
E)ChangeOrderManagement
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Didthevendorprovideindependentestimatesofthevalueofchanges?
2.Howaccurateandtimelywerethepreliminaryestimatesofthevalueofchange
orders/amendmentsprovidedbythevendor?
3.Howaccurateandtimelywerechangeorders/amendmentsprocessedwiththe
properdocumentation?
4.Howfairandtimelydidthevendorprepare,negotiateandmakerecommendations
totheCountyregardingchangeorders/amendments?
5.Howappropriatewerethevendor'srecommendationsfortimeextensionsbased
ontheactualcircumstancesandreviewedagainstthecontractrequirements?
COMMENTS:
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
Yes No N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
F)QualityofWork
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howaccessiblewastheworkforinspection?
1 2 3 4 5 N/A
2.Howcloseweretheequipmentandmaterialstothespecifications?
1 2 3 4 5 N/A
3.Howcloselywereindustrystandardconstructionmethodsfollowed?
1 2 3 4 5 N/A
4.Howresponsiveandcompetentweresuperintendents,supervisors,andworkers?
1 2 3 4 5 N/A
COMMENTS:
G)ProjectCloseout
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwelldidtheprojectmeetspecifiedstandardswheninspected?
1 2 3 4 5 N/A
2.Howcompleteandaccuratewasthedocumentationprovidedatthecompletionof
theproject,includingpunchlist,warranties,operation,appropriatemanualsand
1 2 3 4 5 N/A
CertificateofOccupancyfromtheappropriatejurisdiction?
3.Howcleandidthevendorleavetheworksitebycompletelydisposingofdebrisina
legalmanner?
1 2 3 4 5 N/A
4.Howaccurateandtimelywerethevendor'sfinalprojectaccountingdocuments
senttoBrowardCounty?
1 2 3 4 5 N/A
COMMENTS:
RATINGOFFICIALINFORMATION
NameandTitle Office
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
BOARD OF CO UNTY CO MMISS IONERS
BROWARD COUNTY , FLORIDA
PERFO RMANCE EV ALUATION FORM
Fina l Consul t a nt - Architec t /Engi ne e r Ev aluat ion
CONTRACT INFO RMATION
Contract/RLI/AgreementNumber ProjectNumber/Title CommissionDistrict(s)
VendorName Phone
AwardAmount ChangeOrders&Amendments No.of TotalCost
$0.00
SubstantialConstructionCompletionDate FinalConstructionCompletionDate
GoalType CountyEstablished VendorCommitted Attained
RECOMMENDEDFORFUTUREUSE
Recommendedforfuturecontracts:
GoalEvaluationScore:
0.00
IfotherthanYes,providedetailedexplanationasattachment.
StateConditionforRecommendation:
OverallRating:
GoalEvaluationScore:
0.00
WeightedScore:
0.00
1-Unsatisfactory (1.0 - 1.8)
2-Poor (1.81 - 2.59)
3-Fair (2.60 - 3.19)
4-Good (3.20 - 4.49)
5-Excellent (4.50 - 5.00)
YES
Conditional
NO
COUNTYCONTACTINFORMATION
ContractAdministra tororDelegateName Email
Signature Date
ProjectManagerName Email
Signature Date
EvaluationCriteria
Thisevaluationprovidesanindicationofthevendors'sabilitytoimplementapractical,accurate,completeandcostconsciousproject.For
eachitem,pleaseprovideanumericalscorefrom1to5,inaccordancetotheperformanceratingscale.SelectN/Aifthecriteriadoesnot
applytothisevaluation.Reviewercommentsmustbeenteredforaratingof1,2or5.Minimumpassingscoreis2.60.
Thefollowingscaleisusedtorankthelevelofcontributionsmadebythevendortotheproject.
5‐ExcellentPerformance:Projecthadnotimeorcostimpactsrelatedtovendor's performance;
4‐GoodPerformance:Projecthadsomeminorissueswhichthevendoraggressivelypursuedtoresolveandtherewereminortimeorcost
impactsrelatedtothecontractor'sperformance;
3‐FairPerformance:Projecthadsomeissueswhichthevendorpursuedtoresolveandthatresultedinacceptabletimeand/orcostimpacts;
2‐PoorPerformance:Projecthadseveralissueswhichthevendorprovidedlimitedassistancetoresolveandthatresultedinsignificanttime
andcostimpacts;
1‐UnsatisfactoryPerformance:Projecthadmultiple,significantissueswhichthevendorprovidednoassistancetoresolveandthatresulted
insubstantialtimeandcostimpacts.
1-Unsatisfactory (1.0 - 1.8)
2-Poor (1.81 - 2.59)
3-Fair (2.60 - 3.19)
4-Good (3.20 - 4.49)
5-Excellent (4.50 - 5.00)
YES
Conditional
NO
A)PreliminaryDesign/EngineeringServices
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howeffectivewerethevendor'smeetingwithCounty toclarifyanddefinethe
County'srequirementsfortheproject?
2.Howknowledgeablewasthevendorregardingthejurisdictionofvarious
governmentauthoritiesinvolvedintheapprovalprocess?
3.Howrealisticwasthescheduleandbudgetfortheprojectaspresentedbythe
designteam?
4.Howsuitablewerethedesignresultstothesite?
5.Howwelldidthedesignmeetuserobjectivesandspecificprogramrequirements?
6.Howwelldidthedesignmeetcostlimitations?
7.Howclearanddetailedweretheplans?
8.Howaccurateweretheplans?
9.Howtimelywerethesubmittalsoftheplans?
10.Howwelldidthevendoranticipateandaddresspotentialconstructionconflicts
withunderground/overheadutilities?
11.Howappropriatewasthelevelofcompletionofthespecificationssubmitted
witheachdesignphase?
COMMENTS:
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
N/A
1 2 3 4 5 N/A
B)CostControl
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howhelpfulwastheprojectdurationandthenecessaryjustificationwhich
providedbythevendorinallowingtheCountytoevaluateforconcurrence?
2.Howactivelydidthevendorpursue/takeaggressiveactioninobtaining
documentssuchasbuildingpermits,CertificateofOccupancyandotherrequired
documentsonatimelybasis?
3.Howeffectivewasthevendoratfindingwaystoreduceonetimeconstruction
costs,longtermmaintenance,orstaffingrequirementsbyspecifyingalternative
materialsordesigns?
4.Howactivelydidthevendorparticipateinovercomingproblemswithother
vendors,buildingofficials,and/orregulatoryagencies?
5.Howvalidweretheclaimsforextracosts?
COMMENTS:
C)Timeliness
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwelldidthevendormeetthescheduleofdeliverablesestablishedatthe
beginningoftheproject?
2.Howwelldidthevendorconformwithscheduleofworkprogressinorderto
meettheplannedcompletiondatesforPhaseCompletion?
3.Howwelldidthevendorconformwithscheduleofworkprogressinorderto
meettheplannedcompletiondatesforSubstantialCompletion
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
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1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
4.Howwelldidthevendorconformwithscheduleofworkprogressinorderto
meettheplannedcompletiondatesforFinalCompletion
COMMENTS:
D)Permitting
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howinvolvedwasthevendorintheefforttogetpermitsfromappropriate
jurisdictions?
2.Howcompleteweretheplanssubmittedforpermitting?
3.Howcompletewastheinitialdesignwhichwassubmittedtotheregulatory
agenciesasreflectedbythecommentsreceivedfromtheregulatoryagencies?
4.HoweffectivelydidthevendorcommunicatewiththeCountyregardingissues
thatwerebeingresolvedby regulatoryagencies?
5.Howeffectivelydidthevendorcommunicateandprovidetherequirednoticesto
theCountyregardingthestatusofthepermits?
6.Howtimelywerepermitapplicationssubmittedsoasnottodelaytheproject?
COMMENTS:
E)BidDocuments
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howcarefullydidtheconsultantreviewallbiddingdocumentsforconflictsor
inconsistenciesbetweendocumentsprep aredbytheCountyandthosepreparedby
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
inconsistenciesbetweendocumentspreparedbytheCountyandthosepreparedby
thedesignteam?
2.Howsupportivewastheconsultantattheprebidmeeting?
3.Howaccurateandtimelywasthevendor'sinputtoaddendainresponseto
marketplaceinquiries?
4.Howcompleteandclearwerethespecificationswhichweredistributedtothe
marketplaceasreflectedbythenumberofaddendaneededtorectifyspecification
issuesortheextentionofthebidopendate?
5.Howactivelydidthevendorcontributetotheevaluationofselectedvendors'
responsibilityintheareasofresearch,reference,credit,equipmentavailabilityand
staffexpertise?
6.Howactivelydidthevendorcontributetotheevaluationofcontractorbidsfor
realisticpriceandtime,fairnessandreasonableness?
COMMENTS:
F)ConstructionAdministration
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.HowtimelyweresealedshopdrawingsprovidedtotheCounty?
2.Howfrequentlydidthevendormakesitevisitstoobservetheproject's
construction?
3.Howproactivewasthevendortointerveneasnecessaryifissueswereobserved
duringsitevisits?
4.Howclearandconciseweretheinstructionsprovidedbythevendortothe
contractorandhowwelldidtheyfacilitateaprofessionalrelationship?
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
5.Howtimelywereconstructionissuesrelatedtothevendor'sscopeof
responsibilityresolved?
COMMENTS:
G)ContractChangeManagement(Amendments)
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Didthevendorprovideindependentestimatesofthevalueofchanges?
2.Howaccurateandtimelywerethepreliminaryestimatesofthevalueofchange
orders/amendmentsprovidedbythevendor?
3.Howaccurateandtimelywerechangeorders/amendmentsprocessedwiththe
properdocumentation?
4.Howfairandtimelydidthevendorprepare,negotiateandmake
recommendationstotheCountyregardingchangeorders/amendments?
5.Howappropriatewerethevendor'srecommendationsfortimeextensionsbased
ontheactualcircumstancesandreviewedagainstthecontractrequirements?
6.HowwelldidthevendorfollowBrowardCountyprocedureinreportingchangeof
subvendors?
COMMENTS:
H)ProjectCloseout
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwelldidtheprojectmeetspecifiedstandardswheninspected?
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
Yes No N/A
2.Howcompleteandaccuratewasthedocumentationprovidedatthecompletion
oftheproject,includingpunchlist,warranties,operation,appropriatemanualsand
CertificateofOccupancyfromtheappropriatejurisdiction?
3.Howaccurateandtimelywerethevendor'sfinalprojectaccountingdocuments
senttoBrowardCounty?
COMMENTS:
RATINGOFFICIALINFORMATION
NameandTitle Office
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
1 2 3 4 5 N/A
Yes No N/A
BOARD OF COUNTY COMMISSIONERS
BROWARD COUNT Y, FLORIDA
PERFORMANCE EVALUATION FORM
Vendor Commodity/Service Evaluation
CONTRACT INFORMATION
Contract/RLI/AgreementNumber ProjectNumber/Title EvaluationPeriod
From: To:
VendorName ContractPeriod
From: To:
ProjectDescription/Phases ContractType
CCoommommoddiittyy
CCoommommoddiittyy//SSeerrviviccee
AwardAmount ChangeOrders&Amendments No.of RevisedContractAmount
$0.00
FORSOFTWAREPURCHASESMORE FinalAcceptanceDate
THAN$20,000
Installation & Setup Warranty Period Maint enance P e r iodWarranty Period Maint enance P e r iodInstallation & Setup
Claims
NoNo Cl Claaiimsms
ClaimsinProcess FromVendor AgainstVendor
FinalizedClaims FromVendor AgainstVendor
Date Date
GoalType CountyEstablished VendorCommitted Attained
RECOMMENDEDFORFUTUREUSE
Recommendedforfuturecontracts:
IfotherthanYes,providedetailedexplanationasattachment.
StateConditionforRecommendation:
YESESES
NO
Conditional
YYYESYESYES
Conditional
NO
NumericalScore:
0.00
OverallRating:
5-Excellent (4.50 - 5.00)
4-4-GGoodood ( (33..20 -20 - 4. 4.49)49)
3-3-FairFair ( (2.2.60 -60 - 3. 3.19)19)
2-Poor (1.81 - 2.59)
1-Unsatisfactory (1.0 - 1.8)
5-Excellent (4.50 - 5.00)
GoalEvaluationScore:
0.00
WeightedScore:
0.00
COUNTYCONTACTINFORMATION
RequestingAgencyRepresentativeNameandTitle Email
Signature Date
PurchasingUnitRepresentativeNameandTitle Email
Signature Date
EvaluationCriteria
Thisevaluationprovidesanindicationofthevendors'sabilitytoimplementapractical,accurate,completeandcostconsciousproject.For
eachitem,pleaseprovideanumericalscorefrom1to5,inaccordancetotheperformanceratingscale.SelectN/Aifthecriteriadoesnot
applytothisevaluation.Reviewercommentsmustbeenteredforaratingof1,2or5.Minimumpassingscoreis2.60.
Thefollowingscaleisusedtorankthelevelofcontributionsmadebythevendortotheproject.
5‐ExcellentPerformance:Projecthadnotimeorcostimpactsrelatedtovendor'sperformance;
4‐GoodPerformance:Projecthadsomeminorissueswhichthevendoraggressivelypursuedtoresolveandtherewereminortimeorcost
impactsrelatedtothecontractor'sperformance;
3‐FairPerformance:Projecthadsomeissueswhichthevendorpursuedtoresolveandthatresultedinacceptabletimeand/orcostimpacts;
2‐PoorPerformance:Projecthadseveralissueswhichthevendorprovidedlimitedassistancetoresolveandthatresultedinsignificanttime
andcostimpacts;
1‐UnsatisfactoryPerformance:Projecthadmultiple,significantissueswhichthevendorprovidednoassistancetoresolveandthatresulted
insubstantialtimeandcostimpacts.
A)Quality
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howresponsivewasthevendortonotificationofanunauthorizedsubstitution?
2.Howclosedidthedeliveredproduct(s)orsoftwareperformtoexpectations?
3.Howaccurateandtimelywereanynecessaryrepairsorreconfigurations?
4.Howtimelywerenecessarypartsorsoftwaremadeavailable?
5.Howappropriatewereanyvendorrecommendedrepairsorupgrades?
6.Howefficientandtimelywereproduct/softwareinstallationsandtraining
completed?
7.Howcompleteandtimelydidthevendorsubmitwarranties,manuals,etc.?
8.Howwelldidthevendorperf ormancemeetagreementexpectations?
COMMENTS:
B)Quantity
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howwelldidtheamountofproductshippedmatchtheamountordered?
2.Howfastwerepartialdeliveriesornondeliveriessatisfied?
3.Iftherewerebackorders,howaccuratewereestimatesofdeliverytimes?
4.Howaccuratewastheweightoftheitemreceivedascomparedtotheweight
li t d th ii?
listedontheinvoice?
5.Howaccuratewasthepaperworkintheshipment?
6.Howaccuratewerethelicensingestimatesforthesoftwareinstallation(s)?
COMMENTS:
C)Delivery
SectionScore:
0.00
EvaluationQuestion Unsatisfactory Excellent
1.Howtimelywasthecompleteorderreceived,basedonindustrystandards?
2.Howwellwastheshipmentprotectedagaindamageorloss?
3.Howresponsivewasthevendortonoticeofdamagedgoods?
4.Howproactivewasthevendorresponsetoreplacingdamagedgoods?
5.Howcooperativewasthevendorinmakingthedeliveryatasatisfactorytime?
6.Howaccuratewerethepricesquotedtotheinvoicedprice?
7.Howaccuratewerethedocumentsprovideatcloseout,e.g.packingslips,
invoices,technicalmanuals,etc.regardingthecorrectmaterialcodesand
purchaseordernumbers?
8.Howaccuratewasthemethodofdelivery?
9.Howcorrectwasthedeliverylocation?
10.Howvisibleweretherequiredinspectionstamps?
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