Fillable Printable Vendor Registration and Disclosure Statement and Small, Women-, and Minority-owned Business Certificate Application

Vendor Registration and Disclosure Statement and Small, Women-, and Minority-owned Business Certificate Application

WV-1 - Revised 06/16/14 Page 1

WV-1  New  Update

REV. 06/16/14

STATE OF WEST VIRGINIA - PURCHASING DIVISION

VENDOR REGISTRATION AND DISCLOSURE STATEMENT

AND SMALL, WOMEN-, AND MINORITY-OWNED BUSINESS

CERTIFICATION APPLICATION

Before a vendor is eligible to sell goods and/or services to the State of West Virginia, the West Virginia Code §5A-3-12

requires all vendors to have on file with the West Virginia Purchasing Division a completed Vendor Registration and Disclosure

Statement. All vendors wishing to participate in the competitive bid process and receive purchase orders from the State of

West Virginia exceeding $1,000 are required to complete the Vendor Registration and Disclosure Statement (WV-1 form) and

pay a $125.00 annual fee. Payment of the annual fee includes email notifications on bid opportunities based on the commodities

and services selected upon registering in the Vendor Self-Service (VSS) portal at wvOASIS.gov. Please complete this form in its

ENTIRETY and return it with a check or money order made payable to the STATE OF WEST VIRGINIA in the amount of

$125.00. Incomplete forms will not be processed and will be returned to the vendor. Please send completed form and

payment to:

Purchasing Division - Vendor Registration

2019 Washington Street East

Charleston, WV 25305-0130

Whenever a change occurs in the information submitted, such change shall be reported immediately in the same manner as

required in the original disclosure statement (West Virginia Code §5A-3-12). Vendors doing business with the State of West

Virginia are expected to abide by the Vendor Code of Conduct available online at

http://www.state.wv.us/admin/purchase/vrc/vendorconduct.pdf.

Privacy Notice: The Purchasing Division is required to collect certain information as stated in West Virginia Code §5A-3-12,

other applicable sections of the West Virginia Code, the Vendor Registration and Disclosure Statement forms, and other

documents to facilitate the state bidding and contract administration processes. This information is stored in a secure

environment, but unless specifically protected under state law, any information provided may be inspected by or disclosed to

the public.

Vendors are also required to be licensed and in good standing in accordance with any and all state and local laws and

requirements by any state or local agency of West Virginia, including, but not limited to, the West Virginia Secretary of State’s

Office, the West Virginia Tax Department, West Virginia Insurance Commission, or other state agencies or political

subdivisions. Failure to do so may result in delay of or disqualification from a contract award pursuant to West Virginia Code

of State Rules §148-1-6.1.7. If you have any questions concerning this Vendor Registration and Disclosure Statement, please

contact the Purchasing Division at (304) 558-

2311.

PLEASE TYPE OR CLEARLY PRINT ALL INFORMATION

To Be Completed by the Vendor and Returned to the Purchasing Division

1. Legal Name of Company/Individual

DBA, if any

Bidding Address

City, State, Zip

Principle Contact Person E-mail

Telephone Number Fax Number

WV-1 - Revised 06/16/14 Page 2

VENDOR REGISTRATION AND DISCLOSURE STATEMENT AND SMALL, WOMEN-,

AND MINORITY-OWNED BUSINESS CERTIFICATION APPLICATION

PLEASE TYPE OR CLEARLY PRINT ALL INFORMATION

To Be Completed by the Vendor and Returned to the Purchasing Division

2. Vendor Classified As:

 Individual  Government

 Sole Proprietor  Medical Corporation

 Partnership  Attorney Corporation

 Corporation  Non-Profit Organization

 Board Member  Payroll

 Trust  Employee

 Estate

3. Taxpayer Identification Number (TIN): If you have an Identification Number, enter it below. All partnerships,

corporations, or companies with employees must have an EIN.

 EIN

If you do not have a EIN, please enter Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) or

Adoptive Identification Number (ATIN) and check the correct below.

 - (SSN G, ITIN G, ATIN G)

4. (A) Small, Women-Owned, Minority-Owned Businesses

West Virginia Code §5A-3-59 establishes a procurement certification program in West Virginia for small, women-, and

minority-owned businesses. Requirements related to the certification program are provided in the West Virginia Code

of State Rules §148-2-1 et seq. Note that this certification provides nonresident vendors preference that is equivalent to

competing resident (West Virginia) vendors that have applied for resident vendor preference, in accordance with West

Virginia Code §5A-3-37. This certification may assist resident small, women-, and minority-owned businesses when

soliciting business in other states.

Certification of Status (Check all those which apply)

 Minority-owned Business [1] means a business concern that is at least fifty-one percent owned by one or more

minority individuals or in the case of a corporation, partnership, or limited liability company or other entity, at

least fifty-one percent of the equity ownership interest in the corporation, partnership, or limited liability

company or other entity is owned by one or more minority individuals and both the management and daily

business operations are controlled by one or more minority individuals.

• A “minority individual” means an individual who is a citizen of the United States or a noncitizen who is in full

compliance with United States immigration law and who satisfies one or more of the following definitions:

o African American means a person having origins in any of the original peoples of Africa and who is

regarded as such by the community of which this person claims to be a part.

WV-1 - Revised 06/16/14 Page 3

VENDOR REGISTRATION AND DISCLOSURE STATEMENT AND SMALL, WOMEN-,

AND MINORITY-OWNED BUSINESS CERTIFICATION APPLICATION

PLEASE TYPE OR CLEARLY PRINT ALL INFORMATION

To Be Completed by the Vendor and Returned to the Purchasing Division

o Asian American means a person having origins in any of the original peoples of the Far East,

Southeast Asia, the Indian subcontinent or the Pacific Islands, including, but not limited to, Japan,

China, Vietnam, Samoa, Laos, Cambodia, Taiwan, Northern Mariana, the Philippines, a U.S. territory

of the Pacific, India, Pakistan, Bangladesh, or Sri Lanka and who is regarded as such by the

community of which this person claims to be a part.

o Hispanic American means a person having origins in any of the Spanish-speaking peoples of Mexico,

South or Central America, or the Caribbean Islands or other Spanish or Portuguese cultures and who

is regarded as such by the community of which this person claims to be a part.

o Native American means a person having origins in any of the original peoples of North America and

who is regarded as such by the community of which this person claims to be a part or who is

recognized by a tribal organization.

 Small Business [2] means a business, independently owned or operated by one or more persons who are

citizens of the United States or noncitizens who are in full compliance with United States immigration law,

which, together with affiliates, has two hundred fifty or fewer employees, or average annual gross receipts of

$10 million or less averaged over the previous three years.

 Women-owned Business [3] means a business concern that is at least fifty-one percent owned by one or more

women who are citizens of the United States or noncitizens who are in full compliance with United States

immigration law, or in the case of a corporation, partnership or limited liability company or other entity, at least

fifty-one percent of the equity ownership interest is owned by one or more women who are citizens of the

United States or noncitizens who are in full compliance with United States immigration law, and both the

management and daily business operations are controlled by one or more women who are citizens of the United

States or noncitizens who are in full compliance with United States immigration law.

(B) Other Federal Designations

Additionally, by providing the following information, I represent that this enterprise is a small business as defined by the

Code of Federal Regulations, Title 13, Part 121, as appended - which contains detailed industry definitions and related

procedures - and/or the characteristics of the enterprise's control, operation and/or ownership are accurately reflected

in the information provided. Check all that apply.

 Disabled Small Business Ownership [4]

 Veteran Small Business Ownership [5]

5. Are you registering as a new vendor with the Purchasing Division?  No  Yes

6. Are you updating the information previously submitted?  No  Yes

WV-1 - Revised 06/16/14 Page 4

VENDOR REGISTRATION AND DISCLOSURE STATEMENT AND SMALL, WOMEN-,

AND MINORITY-OWNED BUSINESS CERTIFICATION APPLICATION

PLEASE TYPE OR CLEARLY PRINT ALL INFORMATION

To Be Completed by the Vendor and Returned to the Purchasing Division

7. Are you completing this form to register a branch/division/subsidiary?  No  Yes

8. Is the Legal Company’s address the same for ordering and payment?  No  Yes

If the ordering or payment addresses are different for the Parent Company or the branches, divisions or subsidiaries,

please enter this information below:

 Ordering  Payment

Address:

City, State, Zip:

 Ordering  Payment

Address:

City, State, Zip:

9. Commodity Codes: You may register for commodity codes for the products and services that you offer, which will

provide you with bid opportunity alerts and notifications should you become a paid registered vendor. To perform this

function, visit the Vendor Self-Service (VSS) Portal at wvOASIS.gov.

10. List the name, title, city and state of residence for all owners/officers. If the vendor is an individual, list his or her

name and city and state of residence, and, if he or she has associates or partners sharing in his or her business, list their

names and city and state of residence. If the vendor is a firm, list the name and city and state of residence of each

member, partner or associate of the firm. If the vendor is a corporation created under the laws of this state or

authorized to do business in this state, list the names and city and state of residence of the president, vice president,

secretary, treasurer and general manager, if any, of the corporation; and the names and city and state of residence of

each stockholder of the corporation owning or holding at least ten percent of the capital stock thereof. Attach an

additional sheet if space is needed.

Name Position City and State of Residence

If the vendor has only one owner/officer, list the name, position, and city and state of residence above and please initial

here:

WV-1 - Revised 06/16/14 Page 5

VENDOR REGISTRATION AND DISCLOSURE STATEMENT AND SMALL, WOMEN-,

AND MINORITY-OWNED BUSINESS CERTIFICATION APPLICATION

PLEASE TYPE OR CLEARLY PRINT ALL INFORMATION

To Be Completed by the Vendor and Returned to the Purchasing Division

11. List the name and telephone number of one or more banking institutions to serve as reference for the vendor.

12. What is the latest Dun & Bradstreet number and rating on the vendor?

13. Is the vendor acting as an agent for some other individual, firm or corporation? If yes, attach statement of the

principal authorizing such representation.  No  Yes

By signing below and submitting this form, the vendor certifies and acknowledges that: 1) it has obtained all licenses,

certifications, and authorizations necessary to lawfully conduct business in the state of West Virginia; and 2) that the

assertions made by completing this form and delivering it to the Purchasing Division are accurate and true in accordance

with the applicable law and rules. As authorized agent of the vendor named herein, I do solemnly swear that the above

information is true and complete, in accordance with West Virginia Code §5A-3-12(e).

In the event that the vendor is applying for certification as a small, women-, or minority-owned business, the vendor’s

signature below further certifies that: 1) the state in which the vendor has its headquarters or principal place of business

does not deny a like certification to a West Virginia based small, women-owned, or minority-owned business; 2) the

state in which the vendor has its headquarters or principal place of business does not provide a preference to small,

women-owned, or minority-owned firms that is unavailable to West Virginia based businesses; and, 3) that it has read

and understands this form, along with the law and rules governing certification as a small, women-owned, or minority-

owned business.

Authorized Agent of Vendor (Print Name)

Authorized Agent (Signature)

Title

Date

PURCHASING

DIVISION

USE ONLY

Vendor ID:

Check No. :

Memo No. :

Date:

Entered by: