Fillable Printable Wedding Planner Form

Wedding Planner Form

Please return this form to us at least (30) DAYS prior to your wedding date (earlier if possible.)

Reception Date: ______/______/________ DJ providing music for Reception only

Location of Reception:

Facility________________________

Address:______________________ Indoors Outdoors/Sheltered

City:_______________________

State:_________Zip:__________ Ceremony Start time _______:____ am/pm

Reception Start Time ____:____am/pm End Time:_____:_____am/pm

Specific Room/Hall/Pavilion/area at facility for reception if applicable:______________________

Phone number of this facility_________________

Banquet Manager/Function Coordinator /Contact Person Name:______________________

Key People / Names / Numbers

Bride’s Name : _______________________________________

Groom’s Name: ______________________________________

Home or Cell phone for bride: (____) ________-____________

Home or Cell phone for groom: (____) ________-__________

Arrival Time / Cocktail Hour/Dinner Music Selections

Are we providing dinner music?

( ) Yes ( ) No Time Dinner will be Served _________

Will there be a blessing spoken before dinner?

( ) Yes ( ) No

Would you like us to introduce the person saying this?

( ) Yes ( ) No

If yes, that person’s name: _______________________ ____________________________

Introduction of Bridal Party:

Would you like us to introduce your entire bridal party?

( ) Yes ( ) No

If yes, indicate when you’d like this done:

( ) Before dinner is served ( ) After dinner is finished

( ) Just before the bridal party dance. ( ) Other: __________________________

Bride’s Parents:

Father:___________________ _______________________

Mother:___________________ _______________________ (if divorced, provide last name)

Groom’s Parents:

Father:___________________ _______________________

Mother:___________________ _______________________

Grand Entrance/Bride & Groom Introduction

* Note:

Please list the people in the Bridal Party in the order that they will appear on the Bridal Party

Introduction Line-Up Sheet on the back page. PRINT LEGIBLY PLEASE.

The DJ/Emcee will introduce (the Bride and Groom) when you arrive at your reception.

List here how you would like to be introduced:

Example:”Ladies & Gentlemen, it brings me great pleasure and an honor to introduce to you for the

first time, Mr. & Mrs. ...." ___________________________________________________________

or, here’s how we wish to be announced:______________________________________________

First Dance / Other Traditional Wedding Dances

* Note: (If we have to purchase special songs for the event, there will be a 5 song limit, all others will

be an additional cost to be paid with the remaining balance)

Song choice for your First Dance (The Bride & Groom):

Title:_________________________________ Artist:__________________________________

Father - Daughter dance / Song: title_____________________ artist: ___________________

Mother - Groom dance / Song: title_____________________ artist: ____________________

Song choice Bridal party dance: title_____________________ artist: ___________________

Any other special dances to be done at this time?

( ) Yes

( ) No

If yes, please list with whom

_______________________________________________________________________________

song title: ________________________ artist:____________________________

Would you like to remove the Garter?

( ) Yes

( ) No

Any Other Special Dances?

If yes, please include those that you'd like us to provide music for:

________________________________________________________________________________

Disc Jockey Interaction / Crowd Dancing / Music

DJ Attire: Our DJ’s are normally dressed casually, (black jeans, and company T-shirts) If you request

the DJ to be dressed formally, there is an additional fee of $400.00, to be paid at the time of booking:

Degree of Interaction from the DJ that you’re looking for:

( ) Low key, very few announcements.

( ) Outgoing and fun, but poised. Announcements as needed.

( ) High energy, lots of interaction / crowd involvement.

List any musical styles or songs you really dislike:

________________________________________________________________________________

Note: Many of today's Hip/Hop R&B type songs that get requested have explicit lyrics, we will do our

best to see that any versions played at your event are the (clean, edited radio versions) so that

nobody is offended under any circumstances, however, if one slips through that you do not approve

of, we will instantly fade it down and replace it with a more acceptable, crowd friendly song. Special

notes for the DJ:

________________________________________________________________________________

Who will be paying us the balance due on the night of the event?

_______________________________

We prefer cash for the balance, if you are not prepared to pay cash balance at start of reception,

please have a cashier's check or Money Order ahead of time as we only accept personal check for

reservation fee/deposit.

IMPORTANT NOTES:

1. Have the reception facility provide two 6’ (skirted) tables near a 15 / 30 amp outlet. (within 25’)

NOTE: We will provide tables for facilities if they can’t.

2. We arrive 2 to 3 hours before the scheduled starting time. This is to ensure that setup will

be complete before the arrival of any guests. Inform facility of this so we can gain access.

3. Our cost is based on providing entertainment for the number of hours in your contract (usually

four). Additional time beyond our contract is not negotiable, the rate is $150.00 per hour.

4. Any remaining balance due will be payable prior to the beginning of the event.

5. Don't let the DJ go hungry! Including your DJ with dinner being served: Most couples recognize

the importance of including their wedding vendors along with their guests and will do so, but

please check here:

o We will or

o Will not be including a meal for the DJ, to let us know and plan accordingly.

6. Tipping the DJ: The balance due does not include a gratuity. If you are pleased with our DJ

service, your tips are appreciated and so are any future referrals!

Congratulations on your wedding and have a wonderful time!

Bridal Party Introduction Line-Up Sheet

________________________________________________ Bridesmaid, escorted by

________________________________________________ Usher

________________________________________________ Bridesmaid, escorted by

________________________________________________ Usher

________________________________________________ Bridesmaid, escorted by

________________________________________________ Usher

________________________________________________ Bridesmaid, escorted by

________________________________________________ Usher

________________________________________________ Flowergirl, escorted by

________________________________________________ Ringbearer

________________________________________________ Maid, Matron of Honor, escorted by

________________________________________________ Best Man

Introducing for the first time,

Mr. & Mrs. ____________________________________________________________________