Fillable Printable Business Letter Format- Indented Form

Business Letter Format- Indented Form

Business Letter Format- Block Form

Carol Taylor

28251 Clinton Keith

Murrieta, California 92563

14 August 2008

Mrs. Joan Smith

4256 Adams Avenue

San Diego, California 92129

Dear Mrs. Smith:

Ah, business letter format--there are block formats, and

indented formats, and modified block formats . . . and who

knows what others? To simplify matters, we're demonstrating

the block format on this page, one of the two most common

formats. For authoritative advice about all the variations,

we highly recommend The Gregg Reference Manual, 9th ed. (New

York: McGraw-Hill, 2001), a great reference tool for workplace

communications. There seems to be no consensus about such

fine points as whether to skip a line after your return

address and before the date: some guidelines suggest that you

do; others do not. Let's hope that your business letter

succeeds no matter which choice you make!

If you are using the block form, place your address at

the top, with the left edge of the address aligned with the

left of the page. Skip a line and type the date so that it

lines up underneath your address. Type the inside address and

salutation flush left; the salutation should be followed by a

colon. For formal letters, avoid abbreviations.

Skip one line between paragraphs. When you type a business letter in the

block format, be sure that each line is flush to the left. This letter is

an example of lining up all of your lines to left.

When you type the closing and signature lines, you will also type them so

that they are flush left. Now doesn't this look professional?

Sincerely yours,

Carol Taylor

 Inside Address (Letter Recipient)

Heading

(Your address) 

 Body of letter

 Greeting (To whom you are writing; follow

his/her name with a colon.)

Professional Closing

Signature 

Type or Print Name Here 

Date

If you are writing a business letter and you

don’t know to whom you should address the

letter, write or type the following in the

greeting line:

To Whom It May Concern:

***NOTE!!!! The $rst letter of each word is

capitalized!!!! Notice the colon that follows

the word “Concern”.