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Fillable Printable Catering Contract Format

Fillable Printable Catering Contract Format

Catering Contract Format

Catering Contract Format

The Sky Room
CATERING CONTRACT
ALL RESERVATIONS AND AGREEMENT are made upon, and are subject to, the rules and
regulations of The Sky Room and the following conditions:
Your private function has been booked on a first option tentative basis:
CUSTOMER / GROUP NAME: __________________________________
FUNCTION NAME: __________________________________
CONTACT NAME: __________________________________
ADDRESS: __________________________________
__________________________________
VENUE/TYPE OF FUNCTION: __________________________________
PHONE #:____________ FAX #:______________ EMAIL: ___________________
Day
Date
Function
Time
(From – To)
Food & Beverage
Minimum
# of
Guests
DEFINITE BOOKING
Once you sign and return this letter, along with the required deposit of $_____________, your
reservation w ill be confirmed and considered a definite booking. All deposits are non-refundable.
MINIMUM REVENUE COMMITMENT
Based on the approximate number of guests set forth above, a minimum of $_____________ in
combined banquet food, beverage, and meeting room rental will be spent at your function. This minimum
does not include guestroom charges, service charges, tax, labor charges, audiovisual, or any other
miscellaneous charges incurred. Should your final count drop below the approximate number of guests
listed above, we will be happy to advise you on additional alternatives in food and beverage which will
bring you back up to the agreed upon minimum revenue figure for your function .
CANCELLATION POLICY
Either The Sky Room or Customer may cancel this contract without cause at any t ime prior to the event by
paying to the other party liquidated dam ages (agreed not to constitute a penalty) based o n the following:
One hundred eighty (180) days or more from arrival date (25%) $
One hundred seventy nine (179) days to thirty one (31) days from arrival date (50%) $
Thirty (30) days or less from arrival date (100%) $
Cancellations made under this provision shall be made by the canceling party to the non-canceling party
by written notice and paym ent of the liquidated damages due at that time.
_____ Customer Initial
Rev. 8/14/07
1
GUARANT EE COUNTS
The final attendance count must be received by the Catering Office no later than 11:00 a.m., five (5)
working days prior to the commencement of the function (__________). This number will be
considered a guarantee, not subject to reduction, and charges will be made accordingly. National Holidays
are not considered workin g days and should be taken into consideration when submitting gu arantees.
TAXES
All state and local taxes / charges which may be imposed or be applicable to this agreement and to the
service rendered by The Sky Room are in addition to the prices herein agreed upon, and the Customer
agrees to pay them.
FOOD AND BEVERAGE
No food and beverage of any kind may be broughtinto The Sky Room by the Customer or any of the
Customer’s guests or invit ees unless prearranged and approved by the Catering Office.
The following types of alcohol beverage service are available. Please select one or more:
__________ Hosted Bar Package: Price for alcoholic beverages is charged per person for the
contracted time.
__________ Consumption Bar: The price is based on a per drink charge.
__________ No Host Bar: Guests pay cash for each drink.
CONTINGENCY
Performance of the agreement is contingent upon the ability of The Sky Room to complete same and is
subject to labor, disputes, strikes, or picketing, accidents, government (federal, state, local) requisitions,
restrictions upon travel, transportation, food, beverage or supplies and other causes, whether enumerated
herein or not, which are beyond the control of The Sky Room. In no event shall The Sky Room be liable
for the loss of profit or other similar or dissimilar collateral of consequential damages, whether based on
breach of contract, warranty or otherwise. In no event shall The Sky Room’s liability be in excess of the
total amount of the food and beverages contracted heretofore.
PAYMENT
Payment will be made by Check. The estimated charges for this event will be due thirty (30) business days
prior to arrival. Final payment made by credit card at the co nclusion of the event.
SERVICE CHARGE
A 21% Service Charge and applicable taxes shall be added to all charges for the event .
LIABILITY
The Customer agrees to be responsible for any damage done to the function rooms or any other part of
The Sky Room, The Breakers building, or any other off-site premises at which the function may be held,
by the Customer, his guests, invitees, employees, independent contractors, or other agents under the
Customer’s control. The Sky Room will not assume or accept any responsibility for damage to or loss of
any merchandise or articles left in the venue prior to, during, or following the Customer’s function.
PERMITS/LICENSES
In the event that the Customer’s function requires a permit or license from any governing body, local,
state or federal, the Customer is solely responsible for obtaining such license or permit at Customer’s
expense.
_____ Customer Initial
Rev. 8/14/07
2
AGREEMENT
The agreement shall be considered accepted once both parties have signed below. It is our understanding
that you are empowered by your group to make these arrangements. A signature delivered by facsimile or
electronic means will be considered binding for both parties.
ARBITRATION
Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination,
enforcement, interpretation or validi ty thereof, including the determination of the scope or applicability of
this agreement to arbitrate, shall be de termined by arbitration in Long Beach, California, before one
arbitrator. At the option of the first to commence an ar bitration, the arbitration shall be administered
either by JAMS pursuant to its S treamlined Ar bitration Rules a nd Procedures, or by the American
Arbitration Association pursuant to its Commercial Arbitration Rules. Judgme nt on the Award may be
entered in any court having jurisdiction. This clause sh all not preclude parties fr om seeking provisional
remedies in aid of arbitration from a court of appropriate jurisdiction.
Allocation of Fees and Costs: The arbitrator may, in the Award, allocate all or part of the costs of the
arbitration, including the fees of the arbitrator and the reasonable attorneys’ fees of the prevailing party.
CUSTOMER /GROUP
Date: ______________________Name: ______________________________
By: ______________________________
Printed:______________________________
THE SKY ROOM
Date: ______________________By: ______________________________
Printed:______________________________
Date: ______________________Approved: ________________________
General Manager, The Sky Room
_____ Customer Initial
Rev. 8/14/07
3
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