Fillable Printable Catering Contract Format

Catering Contract Format

The Sky Room

CATERING CONTRACT

ALL RESERVATIONS AND AGREEMENT are made upon, and are subject to, the rules and

regulations of The Sky Room and the following conditions:

Your private function has been booked on a first option tentative basis:

CUSTOMER / GROUP NAME: __________________________________

FUNCTION NAME: __________________________________

CONTACT NAME: __________________________________

ADDRESS: __________________________________

__________________________________

VENUE/TYPE OF FUNCTION: __________________________________

PHONE #:____________ FAX #:______________ EMAIL: ___________________

Day

Date

Function

Time

(From – To)

Food & Beverage

Minimum

# of

Guests

DEFINITE BOOKING

Once you sign and return this letter, along with the required deposit of $_____________, your

reservation w ill be confirmed and considered a definite booking. All deposits are non-refundable.

MINIMUM REVENUE COMMITMENT

Based on the approximate number of guests set forth above, a minimum of $_____________ in

combined banquet food, beverage, and meeting room rental will be spent at your function. This minimum

does not include guestroom charges, service charges, tax, labor charges, audiovisual, or any other

miscellaneous charges incurred. Should your final count drop below the approximate number of guests

listed above, we will be happy to advise you on additional alternatives in food and beverage which will

bring you back up to the agreed upon minimum revenue figure for your function .

CANCELLATION POLICY

Either The Sky Room or Customer may cancel this contract without cause at any t ime prior to the event by

paying to the other party liquidated dam ages (agreed not to constitute a penalty) based o n the following:

One hundred eighty (180) days or more from arrival date (25%) $

One hundred seventy nine (179) days to thirty one (31) days from arrival date (50%) $

Thirty (30) days or less from arrival date (100%) $

Cancellations made under this provision shall be made by the canceling party to the non-canceling party

by written notice and paym ent of the liquidated damages due at that time.

_____ Customer Initial

Rev. 8/14/07

GUARANT EE COUNTS

The final attendance count must be received by the Catering Office no later than 11:00 a.m., five (5)

working days prior to the commencement of the function (__________). This number will be

considered a guarantee, not subject to reduction, and charges will be made accordingly. National Holidays

are not considered workin g days and should be taken into consideration when submitting gu arantees.

TAXES

All state and local taxes / charges which may be imposed or be applicable to this agreement and to the

service rendered by The Sky Room are in addition to the prices herein agreed upon, and the Customer

agrees to pay them.

FOOD AND BEVERAGE

No food and beverage of any kind may be brought into The Sky Room by the Customer or any of the

Customer’s guests or invit ees unless prearranged and approved by the Catering Office.

The following types of alcohol beverage service are available. Please select one or more:

__________ Hosted Bar Package: Price for alcoholic beverages is charged per person for the

contracted time.

__________ Consumption Bar: The price is based on a per drink charge.

__________ No Host Bar: Guests pay cash for each drink.

CONTINGENCY

Performance of the agreement is contingent upon the ability of The Sky Room to complete same and is

subject to labor, disputes, strikes, or picketing, accidents, government (federal, state, local) requisitions,

restrictions upon travel, transportation, food, beverage or supplies and other causes, whether enumerated

herein or not, which are beyond the control of The Sky Room. In no event shall The Sky Room be liable

for the loss of profit or other similar or dissimilar collateral of consequential damages, whether based on

breach of contract, warranty or otherwise. In no event shall The Sky Room’s liability be in excess of the

total amount of the food and beverages contracted heretofore.

PAYMENT

Payment will be made by Check. The estimated charges for this event will be due thirty (30) business days

prior to arrival. Final payment made by credit card at the co nclusion of the event.

SERVICE CHARGE

A 21% Service Charge and applicable taxes shall be added to all charges for the event .

LIABILITY

The Customer agrees to be responsible for any damage done to the function rooms or any other part of

The Sky Room, The Breakers building, or any other off-site premises at which the function may be held,

by the Customer, his guests, invitees, employees, independent contractors, or other agents under the

Customer’s control. The Sky Room will not assume or accept any responsibility for damage to or loss of

any merchandise or articles left in the venue prior to, during, or following the Customer’s function.

PERMITS/LICENSES

In the event that the Customer’s function requires a permit or license from any governing body, local,

state or federal, the Customer is solely responsible for obtaining such license or permit at Customer’s

expense.

_____ Customer Initial

Rev. 8/14/07

AGREEMENT

The agreement shall be considered accepted once both parties have signed below. It is our understanding

that you are empowered by your group to make these arrangements. A signature delivered by facsimile or

electronic means will be considered binding for both parties.

ARBITRATION

Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination,

enforcement, interpretation or validi ty thereof, including the determination of the scope or applicability of

this agreement to arbitrate, shall be de termined by arbitration in Long Beach, California, before one

arbitrator. At the option of the first to commence an ar bitration, the arbitration shall be administered

either by JAMS pursuant to its S treamlined Ar bitration Rules a nd Procedures, or by the American

Arbitration Association pursuant to its Commercial Arbitration Rules. Judgme nt on the Award may be

entered in any court having jurisdiction. This clause sh all not preclude parties fr om seeking provisional

remedies in aid of arbitration from a court of appropriate jurisdiction.

Allocation of Fees and Costs: The arbitrator may, in the Award, allocate all or part of the costs of the

arbitration, including the fees of the arbitrator and the reasonable attorneys’ fees of the prevailing party.

CUSTOMER /GROUP

Date: ______________________ Name: ______________________________

By: ______________________________

Printed:______________________________

THE SKY ROOM

Date: ______________________ By: ______________________________

Printed:______________________________

Date: ______________________ Approved: ________________________

General Manager, The Sky Room

_____ Customer Initial

Rev. 8/14/07