Fillable Printable Sample Letter Of Invitation

Sample Letter Of Invitation

This is a “Sample Letter of Invitation”. Please customize as necessary!

Dear Professor/Dr./Ms/Mr.:

On behalf of the Department/College/Program of __________at the Texas Woman’s

University, I am pleased to invite you to visit our campus for (period of time), for the

purpose of ___________________, during (dates) _________________.

In order to assist you in this visit, the University may/will provide you with certain

reimbursements for expenses to help with the cost(s) of your travel and lodging.

However, to remain in compliance with the U.S. immigration regulations, it is imperative

that you enter the United States with the appropriate Immigration Visa status.

If you are required to obtain a visa to enter the United States, you should make

application to the U.S. Consul for a “Visitor for Business” visa which is a B-1 visa. If

you are eligible to enter the United States under a visa waiver, you must enter in a “WB”

status.

Upon arrival at the United States Port-of-Entry, please advise the inspecting Immigration

Officer that you are coming for temporary business purposes, and request that you be

granted “B-1” or “WB” status by indicating same on form I-94 and/or on your passport.

You may use this letter as evidence of the basis for your visit.

If your country has a tax treaty with the United States that exempts payments to

independent contractors for income tax purposes, you must have a social security number

to claim the treaty benefits. If you are not eligible to claim the treaty benefits, 30% will

be deducted for income tax purposes.

Please coordinate the specific itinerary of your visit with _____________of our staff at

phone #_____________, so we may better assist you with your travel.

Sincerely,