Invitation Letter Sample


What is an invitation letter?

An invitation letter serves the purpose of a formal request to an individual or a group of people for attending an event, a party, a celebration or a formal occasion. The letters of invitation are mostly used for events like wedding ceremonies, birthdays, graduation celebration, anniversary party; formal get together party, community meeting and the like. The type and the structure of invitation letter vary depending on the type of occasion. An invitation letter must include the following points such as a brief about occasion, name and address of the venue where the event is taking place, name of the person to whom the event is concerned and the name of guest for whom the card is issued.These are the key points to be mentioned in an invitation letter. However, if you want ready-made Invitation card sample, you can now easily get it online. Just download and give a customized look as per your requirement.

What is the significance of writing an invitation letter?

Invitation cards play an essential role in every event. You cannot ignore them, since they are required to make an event a successful. There are countless occasions that take place throughout the year when you need these cards to express your emotions. This is because even the most precious gift cannot express your emotion in the best way that a card can express with its simple words. The size or price of the gift cannot match with the simplicity of invitation cards. Therefore, for any event, the first thing we do is to select an invitation letter with which we can invite our guests to the event.However, you may think that you can verbally invite people for occasions like a birthday party or marriage, but, it is necessary that you must select an invitation letter for formally inviting people. The card will be treated as a memento for your loved ones attending the event. In fact, the structure and quality of these invitation cards reflect what kind of arrangements you are making for the event.Therefore, don’t waste your money in choosing a too simple or gorgeous invitation card that shows you are throwing a lavish party. Always keep in mind that it is words that matter the most in an invitation letter, and so, you should concentrate on its detailing rather than looks.  However, if you are wondering where to get customized invitation card sample with the best structure, the Internet offers the best platform where you can check out a thousand samples of invitation cards and choose the best according to your event type and requirement.

How to write an invitation letter?

Writing an invitation letter is not an easy task. You need to keep in mind several important points for making a proper structure. In today’s age, invitation letters are not only used in wedding, graduation ceremony or birthday party but also in business events and formal meetings. The writing style and tone of invitation letter differ depending on type of occasion. So, you first need to check out samples online to get clear about how to write invitation letters for different occasions. Here, you will come to know about basic important points on how to write an invitation letter.Let’s check them out –Tips for writing an invitation letter
  • Systematically organize the matter of the event

Before you finally draft a letter, make sure that you have systematically arranged everything about the event. This systematic arrangement refers to the preparation of a list of guests whom you are inviting to the event, special guest list, and time of the event, address of the event, full name and address of guests. If you want to attach any letter or document with your invitation letter, ensure to keep them alongside. All these things will help in the final drafting of your invitation letter.
  • Show politeness in your language

It is obvious that you will use polite language while writing an invitation letter, but still, you need to keep in mind certain etiquettes and manner while writing such letters. Keep in mind that your invitation letter is your initiative and so, you need to be gracious in your presentation. Start writing the letter with a welcome note rather than directly addressing the person to whom it is concerned. Use words like gratitude and respect which are considered signs of politeness and courtesy. Don’t forget to show your gratitude in the start and end of the letter.
  • Keep a positive tone of writing

Though welcome note and gratitude are considered symbols of politeness, apart from it, a positive or formal tone of writing can enable the guest to make his gracious presence in the event. When you show anticipation towards your guests through formal words, it creates a positive approach.
  • If there is any special instruction, mention it in your letter

If you are going to organize a special theme or dress code for the event, don’t forget to mention that in your letter to keep your guests informed. These special instructions may include
  • Route map
  • Dress code
  • Theme of the event
  • Return gift
  • Items or attire guests require to bring with them
  • Entrance is allowed only by means of invitation card
  • No drinks allowed
If your party has any of such special instruction, mention that in your invitation letter.
  • Keep it short and simple

Keep the length of the matter short and simple. Do not make it unnecessary lengthy with unimportant and flowery words. Rather than make it simple with important points and relevant facts. However, if you are writing an invitation letter for business organization, you can vary the length as per your requirement. For birthdays or wedding ceremonies, the matter of the event should not be too long.
  • Use letterhead

For a business invitation letter, writing it on company letterhead is necessary. Letterhead indicates that a sender is an authorized person of the company, and therefore, your letter of invitation will be considered authentic. However, for a personal invitation, you don’t need to use letterheads.
  • Ending the letter

Just as you start the letter with gratitude, also end with the same tone. It is regarded a social courtesy or professionalism. After completing the last paragraph of your letter, add complimentary words like “Yours sincerely” or “Thanking you.” It will create a positive impression.
  • Proofread

Once you are done with your invitation letter writing, it’s time to proofread the copy to find out any spelling error, grammatical error, punctuation mistake, dull words or anything that looks awkward in the approach. This is the final step after which the draft will take the proper form.

Types of invitation letter

An invitation letter is used as a tone to establish a formal event and thereby inform the invitees about the event requesting them to make their gracious presence. The type of invitation letter writing depends on the type of event. Therefore, an invitation letter has been categorized into seven different sections.Let’s have a look at them –

Formal invitation letter

A formal invitation letter is required for informing your guests about a formal event. For writing such letters of invitation, it is important to determine how you will define the matter of the event to your guests.Points need to keep in mind for writing a formal invitation letter
  • Choose a layout with proper size and structure. The words should be written in black ink only either using computer printed script or hand-written. The text should be easy to read and not clumsy.
  • The choice of words plays an important role in writing an invitation letter. No matter what type of invitation letter you are writing, make sure you choose the right words to approach your guests. A respectful tone should be followed for writing such letter.

Party invitation letter

Party invitation letter offers the best way to communicate with your guests and inform them about what you are celebrating or why the event is organized. For writing such invitation letters, you need to keep several things in mind. Here we will discuss those –Points to keep in mind for party invitation letter
  • Mention the name of the host who is organizing the event
  • Inform your guests about the purpose of the event
  • Make sure that you mention correct time and date of the event
  • Mention proper name and address of the venue
  • Mention special instruction if there is any

Wedding invitation letter

A wedding invitation letter plays an important role as it is used to announce a special event of someone’s life. To prepare a well-structured wedding invitation letter, it should be written with sincerity, gratitude, and love.Points to keep in mind for writing a wedding invitation letter
  • Always adopt a polite and concise tone while writing an invitation letter for a wedding. Clearly state the subject of the event so that your guests don’t get confused. Moreover, guests like to know who the host of the event is; therefore, you should not miss to mention the name of the host in the letter.
  • Try to match your style of writing with the design of the invitation card. Remember, your choice of invitation card tells people about your style of living and taste. Therefore, choose a simple yet elegant wedding invitation card.
  • Keep a tasteful attitude while including dress codes, hashtags and websites.

Invitation letter for meeting

If you are organizing a social event or meeting, you need to follow a proper structure for writing an invitation letter for meeting. The writing tone of such letter should be formal.Points to keep in mind for writing an invitation letter for meeting
  • Start the letter with the time and date of the meeting. Make sure that you are mentioning the exact time of the event otherwise; it may disappoint your guests.
  • Mention some details of meeting such as, why this meeting is organized, what is its purpose and the like.
  • Focus on the reasons for attending the meeting. Your words in the letter must convince your invitees to attend the event.
  • End the letter with a note of “Thank you”.

Invitation letter for visitor visa

If you wish to visit a foreign country for traveling purposes, writing an invitation letter for a visitor visa will make your task easier. It creates a positive impression. It is your personal letter, so you don’t need to take any professional or lawyer’s help to do this task. Don’t make it sound too official.Points to keep in mind for writing an invitation letter for visitor visa
  • Mention the full name and address of the recipient
  • Mention the duration of the time period means how long you will stay over there
  • If you are carrying any kind of transportation with you, mention that in your letter
  • Give specific details of your journey

Invitation letter for event

To write an invitation letter for event, you need to choose a proper structure and format. You will get readymade templates and samples online. Just download them and fill the blanks with your words.Points to keep in mind for writing an invitation letter for event
  • Start the letter with a welcome note
  • Mention the time and date of the event
  • Make sure to include proper address of the venue
  • Mention the name of the host who is organizing the event
  • Focus on the matter or the reason for which the event is organized
  • End the letter with words of gratitude

Invitation letter for visa

Writing an invitation letter for visa is quite challenging. Not the writing actually, but to follow a proper structure so that it does not look informal. For writing a letter for visa, you need to make sure that you mention all required information in the letter.Points to keep in mind for writing an invitation letter for visa
  • Don’t forget to mention the complete name
  • Mention your date of birth, your telephone number, and address
  • Mention the  purpose of the journey
  • How long will you stay in that foreign country
  • Your accommodation details with expenses
  • Your occupation

Check out invitation letter samples online

Finding a proper structure for different invitation letter may seem a quite challenging task. To cater this need of people, different invitation letter templates are available online which you can download from your computer and give a customized look with your own words. Besides that, you can check out a number of invitation letter samples.So what are you waiting for? If you need to write an invitation letter for an event, just download a template online and write it in your style.
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