Fillable Printable Invitation Letter Sample (UN-NGO-IRENE)

Invitation Letter Sample (UN-NGO-IRENE)

UN-NGO-IRENEFONDHABISA

Port-Au-Prince, 2 August 2005

Dear Madam, Sir,

We are pleased to invite you to a meeting to launch the Informal Regional Network of Non-

Governmental Organizations (UN-NGO-IRENE) in the Caribbean. This meeting is organized

jointly by the NGO Section of the United Nations Department of Economic and Social Affairs

(NGO/ECOSOC) and the Haitian Foundation for Habitat and the Integration of the Homeless

(FONDHABISA). It will be held on 5 September 2005 in Port-au-Prince, Haiti.

The aim of this meeting is to establish an NGO Network within the Caribbean region to

allow better coordination and cooperation between the Caribbean organizations and to allow them

to increase their domains of action within ECOSOC, in particular, at the national, regional and

international level. This meeting is a follow up to the recommendations of the General Assembly,

the ECOSOC and the high-level conferences on the strengthening of the role of civil society

especially through the means provided by the new technology of information and communication.

It is also a follow up to the Aracaju Meeting which, in April 2001, came up with the idea of an

informal network of NGOs meeting at the international level.

More than fifteen NGOs/ECOSOC have been selected based on their expertise in the

priority areas which were identified by the Millennium Summit and because of these NGOs’

coordinating role in their different countries.

The success of this meeting depends mostly on the quality of participation and the dynamics

of the debates in order to arrive at the desired results. Therefore, we should like to call your

attention to the meeting’s method of work which is based on your active participation and sharing

of practical experience. Thus, each participant will communicate his/her organization’s background

information, its goal, its plans and its activities to others. Each participant will also bring

information and documentation on his/her organization’s unique experience as well as best practices

to share with others. Each organization will also be called upon to make proposals on operational

activities which could be used as models by other NGOs. The Network will support the proposals

chosen during the meeting and will integrate them in its Strategic Plan.

Please find attached an aide Memoire related to the event for more information.

On the administrative side, please be aware that, if need be, part of the round trip travel and

accommodation cost may eventually be covered by us.

We hope that you will be able to join us for this unique opportunity to strengthen the role of

civil society in the Caribbean. We would appreciate it if you could confirm your participation by 15

August 2005, the latest. Please fill the attached form to this letter and send it back to Mrs. Najet

Karaborni, Senior Interregional Advisor and Coordinator of the UN-NGO-IRENE Project,

NGO/ECOSOC/UNDESA Section. Her e-mail address is [email protected] and also to Mr. Frantz

Gerard S. Verret, FONDHABISA’ s President at: [email protected]

We take this opportunity to invite you also to the FIRST FORUM ON HABITAT/ HAITI

2005 which will also take place in Haiti from 2 to 4 September 2005. For more information, please

contact Mr. Frantz Gerard S. Verret, FONDHABISA’ s President at: [email protected]

Accept, Madam, Sir, the assurances of our highest consideration.

Hanifa Mezoui Frantz-Gérard S. Verret

Chef of the NGO Section UN-NGO-IRENE / Caribbean

OESC/DESA Coordinator Regional

United Nations – New York Chairman FONDHABISA

Port-au-Prince, Haïti

UN-NGO-IRENEFONDHABISA

LAUNCHING OF THE CARIBBEAN UN-NGO-IRENE

AND OF UN-NGO-IRENE-Caribbean

Port-au-Prince, Haïti, September 5

, 2005

PROGRAMM

8 h 30 a.m. : Registration of Participants

9 h 00 a.m. : Opening Ceremony :

-Welcoming Remarks by Frantz-Gerard Verret, Chairman of FONDHABISA

-Statement by Ms. Hanifa Mezoui, Chief of the NGO Section, DESA/UN

-Statement by the UNDP Resident Representative in Haiti

-Message from the Minister for Planning and External Cooperation

-Opening of the Session

10 h 00 a.m. : Coffee Break

10 h 30 a.m. : Presentation on the Purpose of the UN-NGO-IRENE Network by Ms. Hanifa

Mezoui

11 h 00 a.m. : Sharing of experiences by NGOs and proposals for the formulation of a Strategic

Plan of Action for the Caribbean UN-NGO-IRENE Network Ms. Najet

Karaborni, Moderator

1 h 00 p.m. : Lunch Break

2 h 30 p.m. : Discussions and Adoption of the first version of the Network’s Strategic Action

Plan, Ms. Najet Karaborni, Moderator

4 h 00 p.m. : Closing of the Session by Mr. Frantz G. Verret, Chairman of FONDHABISA

5 h 30 p.m. : Cultural Event:

-Message from the Minister for Culture and Tourism

-Songs

-Classical Music (Haiti)

-Songs

-Classical Music (Haiti)

-Folkloric Dance

-Thank you Note by Mr. Gréard Bretous, FONDHABISA’s Secretary-General

Contact Persons:

1.Mrs. Najet Karaborni, Project Coordinator for UN-NGO-IRENE Section of the NGO/ECOSOC/UN-

DESA, e-mail: [email protected]

2.Mr. Frantz-Gerard S. Verret, Chairman of FONDHABISA: [email protected]

First Forum Habitat Haiti 2005

Opening Ceremony (1 September 2005 at 6.00 P.M.):

-La Dessalinienne (Audience participation)

-One Minute of silence in remembrance of urban victims (Audience participation)

-Welcoming Remarks by Professor Gerard Bretous, FONDHABISA’s Secretary-

General

-Statement by a Civil Society Representative

-Statement by a Representative of UN-HABITAT

-Statement by a Representative of the Government

-Opening Remarks by Mr. Frantz-Gerard Verret, Chairman of FONDHABISA

-Cultural Moment

-Cocktail hour

I.Day 1 (Friday, 2 September 2005):

I.I Opening of the Symposium’s Workshop series:

Introductory remarks by the Honorary Chairman; Presentation of reference

documents; designation and organization of group workshops. Fifteen (15) main themes

will be addressed in three (3) workshops made up of a Chairman, a Vice-Chairman, a

Reporter and two (2) Members. Each workshop will thus have five (5) panelists who will

take the floor and will be responsible for the running of the workshop with the participation

of other members of the symposium. They will then report to their respective plenary.

These workshops will be held as follows:

1.First Workshop: Habitat as the pillar of local sustainable development;

2.Second Workshop

: A new managerial approach to Habitat and the environment;

3.Third Workshop

: Integration of sectors linked to the problems facing Habitat and

Housing;

4.Fourth Workshop: Synthesis – Plan of Action for the formulation of a national policy on

Habitat

I-II Output from Workshops 1 to 3 – Reports and discussions in Plenary on the topics discussed.

Each workshop will last four (4) hours.

I-III Conferences-Discussions in Plenary:

-Democratic Social Architecture – A New Architecture for the Developing

World;

Inauguration of the Scientific Exhibit and of the Fair on Habitat

II. Second Day (Saturday, 3 September 2005):

Following Workshops 1 to 3 – Reports and discussions in Plenary on the themesdiscussed.

Each Commission’s work will last four (4) hours.

II-I. Conferences-discussions in Plenary:

Follow Up to Habitat II and Istanbul+5;

II-II. Documentary Films on Habitat

III.Third Day (Sunday, 4 September 2005) :

Workshop on Synthesis:

Discussions and adoption:

- Final Report

-Statutes and Elections of a permanent follow –up committee

-Port-au-Prince Declaration

-Plan of Action

-Closing Session

Closing Ceremony: -Introductory Words by Master of Ceremony

-Message from the Civil Society;

-Message from the United Nations

-Message from the Government

-Closing Statement by the Chairman of FONDHABISA

-Distribution of the Port-au-Prince Declaration

Themes for the Workshops

Workshop 1: Theme: Habitat as the pillar for local sustainable development

Sub-topics:

1.Habitat and the educational discourse

2.Habitat and individual security

3.Habitat and social behavior

4.Habitat and economic development

5.Habitat and public health policy

Workshop II- Theme: The New Managerial Approach to Habitat and the Environment

Sub-topics:

1.For the institutional strengthening of the TPTC Ministry

2.The urgent need for a Ministry of Habitat, Urban Planning, of National and Regional

Development

3.For the formulation of a National Code for Habitat, Construction and Urban

Planning

4.For the adoption of information and communication technology (ICT) suitable to the

habitat

5.For a non dichotomous vision of rural and urban habitat

Workshop III-Theme:Integration of the Sectors Linkedto the Problems FacingHabitat and

Housing

Sub-topics:

1.The Church in the new trend towards Habitat/Sustainable Development

2.For an international aid more specific to Habitat in Haiti and in the countries of the

south

3.The commitment of civil society to the Question of Habitat

4.The coherent intervention of the State in the Question of Habitat

5.The Haitian Woman and the Question of Habitat

Workshop IV – Theme

: Workshop on Synthesis: Action Plan for the Formulation of a

National Policy on Habitat

a.Mini workshop – Legal Aspect

Mini workshop – Economic Aspect

Mini workshop – Social Aspect

Mini workshop – Institutional Aspect

b.Project Presentation:

b1. Port-au-Prince Declaration on the Question of Habitat and on the Action Plan

for the Formulation of a National Policy on Habitat.

UN-NGO-IRENEFONDHABISA

INSCRIPTION FORM FOR THE ECOSOC-NGOs

FOR THE 1st FORUM HAITI HABITAT 2005

September 1

– 4

, 2005

LAUNCHING OF THE CARIBBEAN UN-NGO-IRENE

AND THE UN-NGO-IRENE-Haiti,

September 5

, 2005

PORT-AU-PRINCE, HAITI

Name of organization: _______________________________________________________

Address: _________________________________________________________

________________________________________________________

Telephone number: __________________________ Fax number___________________

E-mail: ________________________________________________________

Title of participant: _________________________________________________________

Name of participant: ________________________________________________________

Your Organization has

the Consultative Status Yes:_________ No: _________

with ECOSOC/ONU

Participation at the Forum Habitat Yes:_________ No:__________

Participation at the launching

of UN-NGO-IRENE-Caribbean Yes:__________ No: __________

Please complete this form and return it before 15 August 2005 to:

•Mrs. Najet KARABORNI, Coordinator of the UN/NGO/IRENE Project at the

NGO/ECOSOC/UNDESA Section: [email protected], and

•Mr. Frantz-Gérard S. VERRET, President of FONDHABISA: [email protected],

•With a copy to [email protected], FAX: +1-212 963 9248 / 2916