Fillable Printable Job Rejection Letter Template-Ch 22 Rejecting Applicants

Job Rejection Letter Template-Ch 22 Rejecting Applicants

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CivilServiceRule22.4listsreasonsanapplicantcanberejected.Agenciesarerequiredtonotify

applicantsthathavebeenrejectedforajobeitherbye‐mailormailednotices.

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Whenapplicantsdonotmeettheminimumqualificationrequirementsforajob,rejectnotices

shouldbehandledasfollows:

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 Therejectnoticeshouldbesentatthetimetheapplicationisprocessed.Inallcases,

noticesmustbesentpriortosendingtheReferralListtotheHiringManager.Thereject

noticeneedonlystatetheapplicantdoesnotqualifyanddoesnotneedtogivespecific

detailsastowhatexperience/educationtheapplicantlacks.

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 Applicantswhodon’tmeettheMinimumQualificationsforthejobmayrequesta

reviewoftherejection.Theymayfirstrequestareviewfromthe

hiringagency.An

applicantalsohasarightforareviewbytheCivilServiceDirectorperRule22.5(d).The

requestmustbeinwritingandbepostmarkedorreceivednolaterthan30daysfrom

thedatetheapplicantwasnotifiedhe/shedidnotqualify.Thedecisionwillbereviewed

andtheapplicantnotifiedinwriting.

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InLACareers,whencreatingnoticetemplatesusedtonotifyapplicants,agenciesshouldnever

associatearejectreasonwiththetemplate.Ifusersfindatemplatewitharejectreason

associated,theyshouldeditthetemplateandchoose=select=astherejectreason.Thiswill

disassociatethereasonwiththetemplate,therebyallowingotheruserstoselectatemplateof

theirchoice.

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Furtherinformationregardingtherejectionprocess:

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 Youmustsendarejectnoticetoapplicantswhodonotqualifybasedonthe

requirementsestablishedonthejobspecification.Agenciesarenotrequiredtosenda

noticetoanapplicantwhodoesnotmeetthepromotionalzonerequirement.

 Agenciesarenotrequiredtosendanoticetoanapplicantwhodoesnothaveatest

score.

 NoticessentatstepsotherthanMQreviewwillnotbeauditedbySCS.

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PROCEDURES

RejectingApplicantsforEmployment