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Fillable Printable Offer Letter Mail Format

Fillable Printable Offer Letter Mail Format

Offer Letter Mail Format

Offer Letter Mail Format

LetterofOffer101:AssistantProfessor//oaa.osu.edu/Sampledocuments.html
SAMPLELETTEROFOFFER:
ASSISTANTPROFESSOR
February20,2014
JaneDoe,PhD
123AmericanWay
Anytown,OH12345
DearDr.Doe:
Includepersonalizingcommentsandwelcome
Youwillbeappointedattherankofassistantprofessorat100%FTEwithabasesalaryof$XX,XXXfor
theninemonth
academicyear.YourappointmentwillbeeffectiveonAugust16,2014,inorderto
facilitateyourpreparationforthefallsemester,whichbeginsonAugust27
th
.Youwillbepaidin12.5
monthlyinstallmentsonthelastworkingdayofthemonthbeginninginAugustforworkperformed
duringtheacademicyear.
ThisappointmentissubjecttotheapprovaloftheBoardofTrustees,andyouremploymentissubjectto
allrules,regulations,andpolicies
oftheuniversityandtotheavailabilityoffunds.
Forsamplelanguageforatwelvemonthappointment,see1stparagraphofLetter107
Thisisaregulartenureeligibleposition.Theappointmentisprobationaryandyouwillbereviewed
annually,atwhichtimeyouwillbeinformedasto
whetheryourappointmentwillberenewed.Youwill
bereviewedfortenureandpromotionnolaterthanthesixthyearofyourappointment,in2011920.
TenureandpromotionaregrantedafterapprovalbytheBoardofTrusteesfollowingreviewattheTIU
(tenureinitiatingunit),college,anduniversitylevelsand
afavorablerecommendationbytheprovostto
thepresidentandtheBoard.Acopy ofourdepartment’spromotionandtenurepoliciescanbefoundat
//oaa.osu.edu/governance.html.Thisdocumentexplainsthecriteriafortenureandalsothe
conditionsunderwhichthesixyearprobationaryperiodcanbeextended,uptoamaximumofthree
years.Werecommendthatyouretainahardcopyofthisdocumentforeasyreference.TheOhioState
UniversitydoesnotgranttenureintheabsenceofpermanentresidencyintheUnitedStates.If
youare
notapermanentresidentoftheUnitedStates,pleasespeakwithyourdepartmenthumanresources
professionalaboutthepermanentresidencyapplicationprocessassoonaspossibleafteryoubegin
work.
Eachfacultymemberisexpectedtoperformoverthefullrangeofresponsibilitiesteaching,research,
andservice.Teaching
assignmentsinthedepartmentmayinvolveintroductory,intermediate,or
advancedcoursesasthedemandsofcourseregistrationandschedulingmayrequire,andaremadeby
thedepartmentchairinconsultationwiththefaculty.Weexpectthatyouwillembarkonanactive
programofresearchandpublicationandthatyou
willactivelyseekresourcesfromoutsidethe
universitytosupportyourresearchprogram.
ThenormalteachingresponsibilityisXXcoursesperacademicyear;however,thenumberofcourses
taughtmayvaryfromyeartoyeardependingontheneedsofthedepartmentandmayvaryunderthe
termsofthedepartment’s
DistributionofFacultyDutiesandResponsibilities.Theseguidelinescanbe
foundinthedepartment’sPatternofAdministration,foundat//oaa.osu.edu/governance.html.
LetterofOffer101:AssistantProfessor//oaa.osu.edu/Sampledocuments.html
Includeanyspecialarrangementsorcommitmentssuchasmentoringplan,officeandlaboratoryspace,
equipmentandoperatingexpenses,practiceplaninformation,movingexpenses,grantexpectations,
summerfunding.Multipleyearcommitmentsforfundingmustincludelanguageindicatingthatthe
resourcesaresubjecttosatisfactoryperformancereview.(Notethatfacultymayreceive
amaximumof
2.5monthsofoffdutyfundingfromexternalgrantsandamaximumof2monthsofoffdutyfunding
fromgeneralfunds.)
Theuniversityisrequiredbyfederalla wtoverifytheidentityandworkauthorizationofallnew
employees.Accordingly,thisofferiscontingentuponsuch
verification.Youwillbeaskedbya
representativeofthisdepartmenttocompletetheFormI9(EmploymentEligibilityVerificationform)no
laterthanyourfirstdayofwork.
IfyouarenotpresentlyauthorizedtoworkatTheOhioStateUniversity,itisimportantthatyouinform
ourdepartment
ofanyspecialcircumstancesorconcernsassoonaspossible.TheOfficeofInternational
Affairs(OIA),at(614)2926101,oia@osu.edu,willassistuswithimmigrationprocessingasneeded.This
departmentmustmakethefirstcontactwith OIAbeforeyoucanreceiveimmigrationguidance.
Thisofferiscontingentontheuniversity’sverificationofcredentialsandotherinformationrequiredby
lawand/oruniversitypolicies,includingbutnotlimitedtoacriminalbackgroundcheck.
OhioStatefacultyandstaffarecoveredby
theOhioEthicsLawforpublicofficials andstateemployees,
andaccordinglymustreceiveandacknowledgeacopyofthislegislationwhichisenclosed.Please
acknowledgereceipt.
EmployeesatOhioStateparticipateinthestateretirementsystem.EnclosedistheHumanResources
formconcerningyouremploymentinajobnotcovered
bySocialSecurity.Thisformmustbesignedand
returnedtothedepartmentnolaterthanyourfirstdayofwork.
TheOhioStateUniversity,inanefforttopromotethehealthandwellbeingofallofitsfaculty,staff,
students,andvisitors,haschosentomaintainatobacco
freeenvironment.Theuseofalltypesof
tobaccoproductsis prohibitedinalluniversitybuildingsandonalluniversityowned,leased,or
managedproperties,includingparkinglots,garages,andalloutsideareas.
InformationaboutbenefitsatOhioStatecanbefoundat
www.hr.osu.edu/policy/empben/bluebook.pdf.Questionsconcerningbenefitsshouldbedirected
tothe
OfficeofHumanResourcesCustomerServiceCenteratservice@hr.osu.eduor(614)2921050,1800
6786010,TDD6883730,FAX(614)2926235.
TheOfficeofAcademicAffairsPoliciesandProceduresHandbookcanbefoundat
//oaa.osu.edu/handbook.htmlandprovidessourcesofimportantinformationforfaculty.
IstronglyrecommendthatyouattendtheNewFacultyOrientationsponsoredbytheOfficeofAcademic
Affairs,whichisheldaweekpriortothestartofclasses.InformationonNewFacultyOrientationcanbe
foundat//www.oaa.osu.edu/newfacultyorientation.html.
Includepersonalizedclosinganddirectionsforacceptanceofoffer
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