Fillable Printable Offer Letter Mail Format

Offer Letter Mail Format

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LetterofOffer101:AssistantProfessorhttp://oaa.osu.edu/Sampledocuments.html

SAMPLELETTEROFOFFER:

ASSISTANTPROFESSOR



February20,2014



JaneDoe,PhD

123AmericanWay

Anytown,OH12345



DearDr.Doe:

Includepersonalizingcommentsandwelcome



Youwillbeappointedattherankofassistantprofessorat100%FTEwithabasesalaryof$XX,XXXfor

thenine‐month

academicyear.YourappointmentwillbeeffectiveonAugust16,2014,inorderto

facilitateyourpreparationforthefallsemester,whichbeginsonAugust27

.Youwillbepaidin12.5

monthlyinstallmentsonthelastworkingdayofthemonthbeginninginAugustforworkperformed

duringtheacademicyear.

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ThisappointmentissubjecttotheapprovaloftheBoardofTrustees,andyouremploymentissubjectto

allrules,regulations,andpolicies

oftheuniversityandtotheavailabilityoffunds.



Forsamplelanguageforatwelve‐monthappointment,see1stparagraphofLetter107

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Thisisaregulartenure‐eligibleposition.Theappointmentisprobationaryandyouwillbereviewed

annually,atwhichtimeyouwillbeinformedasto

whetheryourappointmentwillberenewed.Youwill

bereviewedfortenureandpromotionnolaterthanthesixthyearofyourappointment,in20119‐20.

TenureandpromotionaregrantedafterapprovalbytheBoardofTrusteesfollowingreviewattheTIU

(tenure‐initiatingunit),college,anduniversitylevelsand

afavorablerecommendationbytheprovostto

thepresidentandtheBoard.Acopy ofourdepartment’spromotionandtenurepoliciescanbefoundat

http://oaa.osu.edu/governance.html.Thisdocumentexplainsthecriteriafortenureandalsothe

conditionsunderwhichthesix‐yearprobationaryperiodcanbeextended,uptoamaximumofthree

years.Werecommendthatyouretainahardcopyofthisdocumentforeasyreference.TheOhioState

UniversitydoesnotgranttenureintheabsenceofpermanentresidencyintheUnitedStates.If

youare

notapermanentresidentoftheUnitedStates,pleasespeakwithyourdepartmenthumanresources

professionalaboutthepermanentresidencyapplicationprocessassoonaspossibleafteryoubegin

work.

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Eachfacultymemberisexpectedtoperformoverthefullrangeofresponsibilitiesteaching,research,

andservice.Teaching

assignmentsinthedepartmentmayinvolveintroductory,intermediate,or

advancedcoursesasthedemandsofcourseregistrationandschedulingmayrequire,andaremadeby

thedepartmentchairinconsultationwiththefaculty.Weexpectthatyouwillembarkonanactive

programofresearchandpublicationandthatyou

willactivelyseekresourcesfromoutsidethe

universitytosupportyourresearchprogram.

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ThenormalteachingresponsibilityisXXcoursesperacademicyear;however,thenumberofcourses

taughtmayvaryfromyeartoyeardependingontheneedsofthedepartmentandmayvaryunderthe

termsofthedepartment’s

DistributionofFacultyDutiesandResponsibilities.Theseguidelinescanbe

foundinthedepartment’sPatternofAdministration,foundathttp://oaa.osu.edu/governance.html.



LetterofOffer101:AssistantProfessorhttp://oaa.osu.edu/Sampledocuments.html

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Includeanyspecialarrangementsorcommitmentssuchasmentoringplan,officeandlaboratoryspace,

equipmentandoperatingexpenses,practiceplaninformation,movingexpenses,grantexpectations,

summerfunding.Multipleyearcommitmentsforfundingmustincludelanguageindicatingthatthe

resourcesaresubjecttosatisfactoryperformancereview.(Notethatfacultymayreceive

amaximumof

2.5monthsofoff‐dutyfundingfromexternalgrantsandamaximumof2monthsofoff‐dutyfunding

fromgeneralfunds.)

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Theuniversityisrequiredbyfederalla wtoverifytheidentityandworkauthorizationofallnew

employees.Accordingly,thisofferiscontingentuponsuch

verification.Youwillbeaskedbya

representativeofthisdepartmenttocompletetheFormI‐9(EmploymentEligibilityVerificationform)no

laterthanyourfirstdayofwork.

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IfyouarenotpresentlyauthorizedtoworkatTheOhioStateUniversity,itisimportantthatyouinform

ourdepartment

ofanyspecialcircumstancesorconcernsassoonaspossible.TheOfficeofInternational

Affairs(OIA),at(614)292‐6101,[email protected],willassistuswithimmigrationprocessingasneeded.This

departmentmustmakethefirstcontactwith OIAbeforeyoucanreceiveimmigrationguidance.

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Thisofferiscontingentontheuniversity’sverificationofcredentialsandotherinformationrequiredby

lawand/oruniversitypolicies,includingbutnotlimitedtoacriminalbackgroundcheck.



OhioStatefacultyandstaffarecoveredby

theOhioEthicsLawforpublicofficials andstateemployees,

andaccordinglymustreceiveandacknowledgeacopyofthislegislationwhichisenclosed.Please

acknowledgereceipt.



EmployeesatOhioStateparticipateinthestateretirementsystem.EnclosedistheHumanResources

formconcerningyouremploymentinajobnotcovered

bySocialSecurity.Thisformmustbesignedand

returnedtothedepartmentnolaterthanyourfirstdayofwork.



TheOhioStateUniversity,inanefforttopromotethehealthandwell‐beingofallofitsfaculty,staff,

students,andvisitors,haschosentomaintainatobacco‐

freeenvironment.Theuseofalltypesof

tobaccoproductsis prohibitedinalluniversitybuildingsandonalluniversity‐owned,leased,or

managedproperties,includingparkinglots,garages,andalloutsideareas.



InformationaboutbenefitsatOhioStatecanbefoundat

www.hr.osu.edu/policy/empben/bluebook.pdf.Questionsconcerningbenefitsshouldbedirected

tothe

OfficeofHumanResourcesCustomerServiceCenterat[email protected]or(614)292‐1050,1‐800‐

678‐6010,TDD688‐3730,FAX(614)292‐6235.

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TheOfficeofAcademicAffairsPoliciesandProceduresHandbookcanbefoundat

http://oaa.osu.edu/handbook.htmlandprovidessourcesofimportantinformationforfaculty.



IstronglyrecommendthatyouattendtheNewFacultyOrientationsponsoredbytheOfficeofAcademic

Affairs,whichisheldaweekpriortothestartofclasses.InformationonNewFacultyOrientationcanbe

foundathttp://www.oaa.osu.edu/newfacultyorientation.html.



Includepersonalizedclosinganddirectionsforacceptanceofoffer 