Fillable Printable Outgoing Voicemail Message Example

Outgoing Voicemail Message Example

Illinois EI Training Program - 2012

Outgoing Voicemail Examples

Service coordinators are often on the go and an outgoing voice mail message

that provides some level of expectation for when people will receive a returned

phone call can facilitate good communication with families and early intervention

providers. It also allows the service coordinator to make a request for the type of

information they would appreciate in any message left so they can be efficient

when they follow up.

Standard Message:

“You have reached and I am either out of the office or have

stepped away from my desk. Please leave a detailed message including your

name, call back number, best time to reach you, and any specifics that I will need

to know to return your call. I will return your call within 2 business days. Thanks

and have a great day!”

Temporary Out of the Office Message:

“You have reached _______________, and I will be out of the office until

___________. If you’d like to leave a message you may and I will return your

call within 2 business days upon my return. If you need immediate assistance

please dial zero for the operator. Thanks and have a great day!”

Standard Weekly Message: (if you desire to provide a new message each

week)

“You have reached __________, and for the week of _________ I will be in the

office on ___________ days. Please leave a detailed message including your

name, call back number, best time to reach you, and any specifics that I will need

to know to return your call. I will return your call within 2 business days. Thanks

and have a great week!”

Tip: Communicate with others as you would like to be communicated with. Just

as you may appreciate a detailed message from someone so you can act on it

promptly…remember to leave the necessary details in the messages you leave

for people so they can get you what you need in the event that you play phone

tag.

Tip: A similar auto-reply on your email may also be beneficial if you are a service

coordinator that has access to a secure internet network to communicate with

families and early interventionists.