Fillable Printable Voicemail Basic Greetings Template

Voicemail Basic Greetings Template

Voice Mail Basics

Access Voice Mail —

In the Office: Press the Message button

From Outside The Office dial (718) 405-3777 and follow the

prompts.

Logging into Voice Mail the First Time

• Press the Message button. At the prompt, dial your extension

number followed by the # sign. You will be prompted to enter

your password — the first time you log into your new voice mail

there is no password — simply press #.

• Follow the prompts and record your name

• Follow the prompts and enter a new password. Passwords must

now be a minimum of 4 digits and a maximum of 15 digits. If

you forget your password, contact your system administrator

Recording Your Greeting

You can pre-record 1 primary greeting

and up to 3 alternate greetings. After logging into voice mail:

• Press 3 (Administer greeting)

• Press 1 (Create/change a greeting)

• Press 1 (Greeting number)

• Record your greeting at the prompt

• Press 1 (Stops your recording and allows you to edit your

greeting)

• Press 2,3 (Listen to greeting you recorded)

• Press 2,1 (Re-record greeting)

• Press # to approve greeting

• Press 1 to use this greeting for all calls

Note: Additional greetings can now be recorded.

Activate a Different Greeting

After logging into voice mail:

• Press 3 (Administer greeting)

• Press 3 (Activate greeting)

• Enter desired greeting number

Retrieve Your Messages

After logging into voice mail:

• Press 2 (Getting messages)

• Press 0 (To listen to message)

Note: While listening to your message you have the following useful

options:

• Press 5 (To back up in 4 second increments)

• Press 3 (To pause the message while you take notes)

• Press 2, 3 (To hear the date and time stamp again)

• Press # (To skip to the next message)

• Press 1 (To respond to an internal extension’s message)

• Press *D (To delete message)

Send Messages

Record and Send a Memo

After logging into voice mail:

• Press 1 (Record message)

• Press 1 (Stop recording)

• Press # (To approve message)

• Enter extensions + # for each addressee

• Press # (To finish addressing)

• Press # (To mail immediately)

• Press 0 for mailing options (i.e., scheduling delivery)

Sample Greetings

DAILY GREETING

Hello, this is _____________________. Today is Monday,

February 17. I am either on my telephone or away from my

desk. Please leave a detailed message at the tone and I will

return your call [shortly] [within two hours].

GENERIC GREETING

Hello, this is _______________________. I am either on my

telephone or away from my desk. Please leave a [detailed]

message at the tone and I will return your call shortly. Thank

you.

OUT OF THE OFFICE

Hello, this is _______________________. I am out of the

office today, but will be checking my messages and returning

calls frequently. Please leave a [detailed] message at the tone

and your call will be returned [shortly] [within two hours]. If

you need immediate assistance, please call the HelpDesk at ext.

3340. Thank you.