Fillable Printable Project Meeting Minutes Template - Maryland

Project Meeting Minutes Template - Maryland

MEETING MINUTES

Name Department/Division Phone

Theresa Ammons (via conference

call)

DHMH/OPASS 410-767-1361

Frances Penner Potomac Center 240-313-3553

JoAnn Appleyard Potomac Center 240-313-3530

Robin Black Potomac Center 240-313-3523

Nancy Cramer R. Ph. Allied pharmaceutical 301-309-0999 Ext. 223

Steve Lowery PharmaCare 301-723-2423

Remi Olufotebi, R. Ph. The Medicine Shoppe 301-622-0744

Kareem Karara Correct RX Pharmacy Services 410-636-9500

Fariborz Zarfeshan, R. Ph. ALFA Specialty Pharmacy 301-754-2532

Project Name:

PRE-BID CONFERENCE – Pharmaceutical Services - Potomac Center – OPASS 12-10876 -

REVISED

Date of Meeting:

Wednesday, February 6, 2013,

1:00 P.M.

Location:

Potomac Center

1380 Marshall St.

Hagerstown, MD 21740

Purpose of Meeting

Allow vendors the opportunity to present any questions/concerns regarding bid contract and visit site.

Meeting Notes, Decisions, Issues

Ms. Ammons reviewed the bid requirements as follows:

The sign in sheet, as well as, the minutes, any addendum, and Vendors’ Questions and Answers from

this meeting will be posted on eMaryland Marketplace (eMM);

Email any questions not asked at this meeting to Frances Penner, Procurement Agent for the Center at

frances.penner@maryland.gov or Theresa Ammons, Contract Officer, OPASS at

Theresa.ammons@maryland.gov. All additional questions must be received no later than five days prior

to the bid due date and will be posted on eMaryland Marketplace.

The Procurement Method is Competitive Sealed Bidding;

The Department intends to make a single award as a result of this Invitation For Bid (IFB);

The resulting contract will be for (5) five years with no renewals;

A MBE subcontracting goal was not established for the resulting contract, however, MBEs are

encouraged to bid;

Bids are due no later than February 20, 2013 at 2:00 P.M. No bids received after that time and date

will be accepted;

All requested attachments and documents are required in triplicate with all original signatures where

appropriate;

The Bid Submission Requirements are included in Section 3/Bid Format, Subsection 3.4. Also included

in this Section is a listing of documents that is only required from the winning bidder. Section 4 is a

listing of all Attachments;

Attachments A, C, H and I are required after the bid opening by the awarded vendor; and

Addendum Acknowledgements are required and should be returned with the bid submission. Please

include the name of the services (Pharmaceutical Services – OPASS 12-10876 REVISED) on the

outside of the envelope ;

Attachment C – Contract Affidavit asks for the bidder’s resident agent. Contact the State Corporate

Charter Division at 410-767-1330, 301 W. Preston Street, Baltimore, MD. If there are questions;

In order to be awarded a contract, your business must be registered with eMarylandMarketPlace and

be registered to do business in the State of Maryland;

The bid opening is open to the public. At the time of bid opening, an apparent successful vendor will be

announced. However, the final determination will be made after bid submission requirements, bid

calculations, etc. are made and verified;

The bid award will be posted on eMarylandMarketPlace;

Ms. Penner addressed current bid issue and previous bid issues:

The excel spreadsheet attached to the bid will be revised to correct the margins for accurate printing;

Invoices must match within the bid packet, i.e. measurements, brand names, calculations, etc.;

The bid is to have invoices showing proof of charges.

NOTE: Questions received during the Pre-Bid Conference will be posted to eMM under separate cover.

Meeting adjourned at approximately 1:30 P.M.