Fillable Printable Sample Project Meeting Minutes Template - Colorado
Fillable Printable Sample Project Meeting Minutes Template - Colorado
Sample Project Meeting Minutes Template - Colorado
eVoke 2.0 LSTA eBook Pilot Project
Meeting Minutes
Meeting Title:
Date: Facilitator:
Time: Minute-Taker:
Attendees:
Jim Duncan (CLIC) Dan Lawrence (State Library)
Jaclyn Kuusinen (Marmot/Steamboat) Gene Hainer (State Library)
Jimmy Thomas (Marmot) Jamie LaRue (DCL)
Mark Noble (Marmot) Rochelle Logan (DCL)
Atabong Fombon (DCL) Tom Jeanette (DCL)
Sharon Nemechek Monique Sendze (DCL)
Topic #1:
Speaker: Time:
Discussion:
Actions:
Owner: Deadline:
Monique Sendze
LSTA Grant Project Kickoff Meeting
Monique Sendze
1:15 PM – 3:00 PM
October, 16 2013
Introductions - Roles
All
10 Minutes
Attendees introduced themselves; including the institutions they are
representing as well as their roles in the project.
1. None
Enter Name
Enter Date
eVoke 2.0 LSTA eBook Pilot Project
Topic #2:
Speaker: Time:
Discussion:
Actions Items:
Owner: Deadline:
Recasting Project Goals and Objectives
Jamie LaRue
1:10 – 1:20 PM
Jamie Larue went over the project objectives as documented in the rant
application. The goals and objectives are three fold:
1. Host eContent: Midlist, Self-published and library generated
content
2. Build an eContent Management Module that will allow the
following: Purchase of eContent, cataloguing of the content for
Discovery, Circulation (Checkout/Checkin, holds, etc.)
3. Develop Robust APIs that will allow for integration with major ILS.
In this Alpha demonstration, APIs will be integrated with
AspenCat (Clic), VuFind+/III (Marmot), VuFind+/Horizon (DCL)
Everyone present agreed that these were the high-level goals and
objectives. Jim Duncan added that this pilot project will provide libraries
in CO with options for choice and level the paying field.
Monique
11/15/2013
1. Capture these points in the Project charter.
eVoke 2.0 LSTA eBook Pilot Project
Topic #3:
Speaker: Time:
Discussion:
Actions:
Owner: Deadline:
Topic #4:
Speaker: Time:
Discussion:
Review Project Scope and Timeline
Monique Sendze
15 minutes
We reviewed the Project Timeline, highlighting major milestones in each
of the phases of the project. Monique pointed out that this timeline has
been posted along with other project documents in the Zoho project
portal. Mark Noble asked if a purchasing module was within the scope of
the project, and Monique clarified that it was and handed out a
conceptual design diagram of all the modules and interfaces for the final
product. It was also made clear that this project is limited in scope to
Public Libraries with the potential of academic and schools participating
through the marmot and Clic networks.
1. Jamie suggested that we post the conceptual diagram to the
eVoke site.
Dan Lawrence
None assigned
Issues and Questions from Grant Award
Jamie LaRue
25 minutes
We reviewed and discussed each of the issues and questions that were
raised in the grant award letter. Monique had those already pulled out of
the Grant Award letter into a one page document and it is posted on the
Zoho Project Portal. Jamie asked if it was typical to see award letters that
had issues and concerns like what we have with the award letter for this
grant. Gene Hainer said that though it is not typically, the scope and
complexity of this project warranted for these concerns to be part of the
award letter.
eVoke 2.0 LSTA eBook Pilot Project
Actions:
Owner: Deadline:
Topic #5:
Speaker: Time:
Discussion:
Actions:
Owner: Deadline:
1. Jamie will put together a response to these questions and
concerns and will send to the team for review. Once these
have been reviewed by all, this will be posted to the project
website.
Jamie Larue
10/30/2013
Branding: Domain Name, Project Name, Logos, etc.
All
10 minutes
We brainstormed ideas for domain names for the project. And we finally
agreed that the project website as well as the final virtual library (Patron
Access) will be named eVokecolorado.org. Monique said she would buy
all three domain suffixes: .org, .com and .info. The .org will be the final
project virtual library, while the .info will be the project
update/communication site. This site will be linked to from the current
eVoke site. The group also agreed that DCL Comrel Staff will design a
logo and visual identity to be used by the Technical Development team.
1. Buy Domain Names
2. Design logo and visual identity for approval by project tem
Monique/Amber
10/21/2013 & 11/5/2013
eVoke 2.0 LSTA eBook Pilot Project
Topic #7:
Speaker: Time:
Discussion:
Actions:
Owner: Deadline:
Next Steps:
Monique will schedule regular biweekly project meetings using virtual options and face-face options.
Monique will add all project team members to the Zoho project portal.
Monique will also schedule a separate meeting and regular update meetings of the Advisory committee once
the membership of that group has been solidified.
Watch your email inbox for meeting invites.
Requirements Gathering Brainstorming exercise
All
20 minutes
The group discussed some fundamental requirements. And Monique
informed the group that the ReadersFirst principles and functionality
requirements will form the basic requirements for the project. Jim Duncan
pointed out that his team had some difficulties with assigning categories
and so they decided, they will leave that to me to assign as I see fit. All
others agreed to use the template and fill in their requirements for
discussion and inclusion into the project user stories design.
1. Everyone is to submit their requirements gathering sheets no
later than 11/8.
All
11/8/2013
