Fillable Printable Monthly Project Status Report
Fillable Printable Monthly Project Status Report
Monthly Project Status Report
Monthly Project Status Report
Page 1 of 3
Project Name: Computer Aided Dispatch (CAD) Request for
Information (RFI)
Project Phase: Execution and Control
For period: April 2008
Submitted by: Christy Smith
EXECUTIVE SUMMARY
Status Item Current Status Prior Status
Summary
Overall Project
Status
Green Green
The RFI project completed the pl anning phase on
28 March, and kicked-off the RFI Execution and
Control phase on 31 March. The RFI was issued,
and responses were received.
Scope
Green Green
There has been no change in project scope.
Schedule
Green Green
The RFI project schedule has been drafted, and a
tentative full project schedule has been mapped
based on our current progress and anticipated
dates for the RFP and implementation projects.
Cost
Green Green
T
here has been no variance in cost associated with
the project. A cost estimate for ITD project
management services has been approved.
Project Risk
Green Green
The risk management log has been establ ished for
the project.
Accomplishments:
• Weekly progress meetings were hel d each Monday with the Technical Group.
• The RFI was reviewed by Gartner on 4/8/08.
• The RFI was reviewed by the Executive Commi ttee on 4/8/08.
• The RFI was signed-off by the Project Sponsor on 4/9/08.
• The RFI was issued from 4/10/08 – 4/25/08.
• Questions were fielded from vendors from 4/10/08 – 4/25/08.
• RFI responses were analyzed by the Techni cal Group beginning 4/28/08.
• The RFI analysis report was started on 4/28/08.
Expected Accomplishments for Next Month:
• RFI responses will be analyzed.
• An RFI Analysis Report will be created.
• The RFI Analysis Report will be signed-off.
• Product price ranges will be estimated.
• The ITD cost estimate will be signed-off.
• The implementation budget will be estimated.
• The contingency fund will be determined.
• Total cost to State Radio will be determined.
• Vendor demos will be scheduled as needed.
• Stakeholders will be invited to view any demos conducted.
• Vendor demos will be conducted as needed.
• An RFI project post mortem discussion will be conducted.
Monthly Project Status Report
Page 2 of 3
RISK MANAGEMENT
Status Item Current Statu s Prior Status Summary
Project Risk Green Green
Risk Management Log Summary
Risk # Description Response Plan Owner
1 Scope Changes
Create ‘ISSUE’ and if
necessary, issue Impact of
Project Change.
ITD Project Manager
Comments:
2 Cost/Time overruns
Identify problem areas based
on Gantt Chart that can
possibly be adjusted or issue
Impact of Project Change.
ITD Project Manager
Comments:
3 Department loses Funding Termination of Project Sponsor
Comments:
4 ITD loses key personnel
Project would continue with
current staff, with appropriate
re-assignments made.
Additional staff may need to be
transferred or persons hired to
replace pers on n e l leaving. If
possible, transition training
could be done by key person
leaving.
ITD Project Manager
Comments:
5 Department loses key personnel
Project would continue with
current staff, with appropriate
re-assignments made.
Additional staff may need to be
transferred or persons hired to
replace pers on n e l leaving. If
possible, transition training
could be done by key person
leaving. If this causes a delay
in the project, issue an Impact
of Project Change.
Department - personnel
ITD Project Manager - -
Impact of Project Change
Comments:
6 No responses to the RFI
Conduct additional research
and proceed to RFP process.
Technical Group
Comments:
Monthly Project Status Report
Page 3 of 3
Issues Log Summary
Issue # Description Required Action Owner
Comments:
SCOPE MANAGEMENT
Status Item Current Status Prior Status Summary
Scope
Green N/A
Change Control Log Summary
Change # Description
Action
Accept / Reject
Action Date
Comments:
Deliverable Acceptance Log Summary
Deliverable #
Deliverable Name
Action
Accept / Reject
Action Date
Comments:
COST MANAGEMENT
Status Item Current Status Prior St at u s Summary
Budget Green N/A
Project Budget
Revised Budget
(if applicable)
Expenditures to Date
Estimated Cost at
Completion
$185,220 N/A $18,307.80 $54,180
STATUS KEY
Green
Strong probability the project w ill be delivered on time, within budget, and with acceptable quality.
Scheduled Performance Index (SPI) and Cost Performance Index (CPI) is .91 or above.
Yellow
Good probability the project will be delivered on time, within budget, and with acceptable quality. Schedule, budget,
resource, or scope changes may be needed.
Scheduled Performance Index (SPI) and Cost Performanc e Index (CPI) is .81 to .90.
Red
Probable that the project will NOT be delivered with acceptable quality without changes to schedule, budget, resources,
and/or scope.
Scheduled Performance Index (SPI) and Cost Performance Index (CPI) is .80 or below.
