Fillable Printable Sample Board Meeting Minutes
Fillable Printable Sample Board Meeting Minutes
Sample Board Meeting Minutes
SAMPLE BOARD MEETING MINUTES
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I go to a lot of board meetings. As a result, I’ve reviewed a lot of board meeting minutes. In general, the
philosophy among most companies is to keep the board minutes “light.” They should cover the substance
of the meeting and have any specific votes, option grants, or board level issues documented, but they
should not contain extensiv e details about the presentations giving in the board meeting.
Following is a template for a sample set of board meeting minutes.
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[INSERT NAME OF COM P ANY]
MINUTES OF A MEETING OF THE BOARD OF DIRECTORS
[Insert Date of Board Meeting]
A meeting of the Board of Directors (the “Board”) of [Insert name of company], a [Insert state of
incorporation] corporation (the “Company”), was h eld on [Insert date of board meeting] ([Insert time
zone—i.e. Mountain Daylight Time]) at the offices of the Company.
Directors Present:
[Insert names of directors pre sent]
Also Present Were:
[Insert names of other people (mgmt., etc.) present]
Directors Absent:
[Insert names of directors absent]
Counsel Present:
[Insert names of legal counsel p re sent]
NOTE: It’s generally good to note next to the above listing if the attendee(s) participated via telephone
(otherwise it’s assumed they participated in person at the above referenced location]
Call to Order
[Insert name of President or bo ard chair] called the meeting to order at [Insert start time of meeting]
([Insert time zone—i.e. Mountain Daylight Time]) and [Insert name of secretary] recorded the minutes. A
quorum of directors was present, and the meeting, having been duly convened, wa s ready to proceed
with business.
SAMPLE BOARD MEETING MINUTES
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Report of th e President
[Insert name of President] revie wed the agenda and welcomed ev eryone to the meeting. Next, [Insert
name of President] discussed the current status of the company and its progre ss. A number of questions
were asked and extensive discussion ensued.
Financial Review
[Insert name] provided a comprehensive update o n the Company’s finan cial plan and forecast. [Insert
name] also reviewed the Company’s principal financial operating metrics. Di scussion ensued.
Approval of Minutes
[Insert name] presented to the Board the minutes of the [insert date of previous board meeting] meeting
of the Board for approval, whe re upon motion duly made, seconded and unanimously adopted, the
minutes were approved a s pre se nted.
*Managemen t was excused from the meeting *
Closed Session
The Board next discussed a number of strategic topics. Questions were asked a nd answered.
Adjournment
There being no further business to come before the meeting, the meeting wa s adjourned at [Insert time of
adjournment] ([Insert time zone—i.e. Mountain Daylight Time]).
Respectfully submitted,
____________________________
[Insert name of secretary], Recording Secretary
