Fillable Printable Wedding Checklist Template - Nipissing University
Fillable Printable Wedding Checklist Template - Nipissing University
Wedding Checklist Template - Nipissing University
12 Month Wedding Checklist
8-12 Months before
□ Select a wedding date
□ Formally announce your engagement a nd introduce both families
□ Decide whom you would like in you wedding party and ask each person to
participate
□ Decide on a wedding budget
□ Hire a wedding planner coordinator (optional)
□ Purchase bridal magazines and start a "Wedding File". Collect tear sheets of
dresses, flowers etc.
□ Start shopping for a wedding dress ( must allow time for alterations and fittings)
o Reminder: Don't forget to bring a pair of stockings, a strapless bra, shoes
and a hair clip to each appointment
o Attend bridal shows
□ Register for wedding gifts
□ Choose an officiate or Clergyman/woman
□ Shop for a videographer and photographer
□ Choose a florist
□ Choose a DJ\Band
□ Purchase a notebook in which to store your wedding information
□ Research locations for ceremony, rehears al dinner and reception
o Agree and reserve a wedding location and time
□ Send deposit
o Agree and reserve a reception site
□ Send deposit
□ Choose caterer
□ Determine your wedding theme, style and color scheme
□ Choose a beautiful place for your honeymoon
o Apply for passports if needed
□ Make a rough-guest list with a maximum number of gues ts in mind
□ Schedule appointments at Bridal Salon’s for you and your wedding party
7 Months before
□ Place your final order for:
o Wedding Gown
o Veil
o Shoes
o Other
□ Begin shopping for bridesmaids' dresses
□ Interview cake designers, sample cake flavours
o Select and place an order for your cake
o Purchase Cake topper
o Cake Knife
6 Months before
□ Go shopping for invitations, calligraphy & thank you cards
o Review invitation options
o Order invitations
o Purchase thank you cards (useful for engagement and wedding gifts)
□ Fine-tune guest list
□ Place final order for bridesmaids' gowns and any accessories
□ Have the mother-in-laws co-ordinate and select their dresses
□ Reserve any rental eq uipment that may be nee ded for the wed ding day
o Flatware
o Chairs and Covers
o Glassware
o Tents
o Cups, saucers, spoons
o Champagne flutes
o Serving trays, punch
bowls, etc.
o Tables and Linens
o Napkins
o Dinner ware
□ Finalize your gift registry (You can request stores send gift cards and not the
actual gifts until after the wedding)
□ Book a limousine company for transportation on your wedding day
5 Months before
□ Review and finalize the overall budget
□ Select floral arrangements for:
o Bride’s bouquet
o Pew Bows(op tional)
o Centerpieces
o Boutonnieres
o Throw away Bouquet
o Head pieces
o Aisle runn er
o Alter arrangements
o Corsages
o Bridesmaids Bouquets
o Archway
□ Finalize al l decorations
□ Mail any outs tanding d eposits to vendors
□ Shop for and purchase wedding rings
□ Select the grooms’ wedding attire
o Get tuxedo measurements for all the groomsmen
o Place order for tuxedo’s
4 Months before
□ Submit menu and beverage selections to the hotel or caterer
□ Begin music selections fo r the ceremony.
o Processional song for the groom, parents and attendants
o Bride-Groom ‘First Dance’
o Recessional song
□ Decide on whom you would like to be the M.C. and verify that they are available
and willing
□ Interview and hire any additional management staff and babysitters (optional)
o Bartenders (if not provided)
o Servers (if necessary)
□ Purchase Guest book, sign-in pen
□ Purchase a gift for the groom\bride
□ Research and reserve rehearsal dinner location
□ Place your final order for party favours
□ Schedule tests for makeup and hair
□ Meet with the sta tioner and select and order:
o Menus
o table numbers
o Place cards
o any other accessories
o several identical pens for your thank you cards
o plenty of stamps
□ Fi nali ze the da te, time and place of t he wedding rehearsal and rehearsal dinner
o Make a guest list for the rehearsal dinner
□ Attend your first appointment with the wedding officiate to review details for the
ceremony
□ Begin putting together a rough schedule for the we ekend of the w edding
o Ceremony
o Cutting of the cake
(optional)
o Speeches (optional)
o Bride-groom dance
(optional)
o Ect…
o Bachelor/Bachelorette
Party
o Gift Opening
□ Select any special readi ngs and choose readers if necessary
□ Begin writing personalized vows, if applicable
□ Finalize all arrangements for makeup, hair, nails, etc.
3 Months before
□ Determine who will be giving speeches at the rehearsal party and the reception
□ Schedule an appointment for a food tasting
□ Set up an appointment to see a sample of your floral centerpieces if applicable
□ Begin writing thank-you notes as wedding gifts arrive. It's easier if you keep them
up to date
□ Book and reserve your bridal prepara tion suite
□ Finalize the date and time of the rehearsal and dinner
□ Finalize your plans for the honeymoon with your travel agent
□ Schedule your first fitting for your wedding gown and your groom's tuxedo or suit.
o Reminder: Remember to bring your panty-hose, shoes, bra, hair
accessories, jewelry, camera and best friend
8 Weeks before
□ Purchase gifts for:
o Each other( Bride/Groo m)
o Wedding party attendants
o Your parents and In-laws
□ Order rehearsal dinner invitations
□ Finalize music selections
□ Finalize the ceremony readings and songs to be performed (if applicable)
□ Mail all wedding invitations
□ Finalize your selections for the cocktail hour and reception songs. Review them
with your band/DJ
□ Apply for a marriage license
□ Purchase all wedding accessories including
o Ring pillow
o Goblets
o Garter belt
o Candles, ect…
□ Visit your photographer for the Bridal Portrait
6 Weeks before
□ Submit the wedding program information to a stationer
□ Finalize all details with your caterer, florist and musicians
□ Finalize all transportation, including any special plans for your family and bridal
party
□ Finalize your schedule for the wedding day with your wedding venue contact,
band\DJ, MC and wedding coordinator, if applicable
□ Finalize the wedding ceremony processional and recessional information with
your wedding coordinator or wedding venue contact
□ Prepare a photo and a video shot list, naming important family and guests.
Include one’s relationship to you.
□ Pick up the wedding rings (making sure they are sized and engra ved)
□ Finalize your jewelry selection, including:
o something old
o something new
o something borrowed
o something blue
□ Schedule a final test makeup and hair session with your stylists. Bring your veil.
□ Attend to business and legal details. Get the necessary forms to change names
on your:
o social security card
o driver's license
o insurance and medical plans
o ba nk a cc ounts, ect..
4 Weeks before
□ Schedule your second bridal gown fitting
□ Mail your rehearsal dinner invitations
□ Schedule a final meeting with your officiate to discuss the ceremony
□ Confirm your final appointment with your makeup artist and hair stylist
□ Give all musicians the lists of music for the cer emony and reception
□ Pr ac tice your "F irst Dance" with your music (wearing your bridal shoes)
□ Appoint a family member or friend to gather the gifts at the end of the reception
for delivery to the proper location
□ Co nfirm transportation for wedding party
3 weeks before
□ Reconfirm your hotel room for the wedding night.
□ Reconfirm your bride's dressing room with your hotel or ceremony location (if
applicable)
□ Send final confirmation for all your honeymoon reservations
□ Finalize the wedding day timeline and fax, mail or e-mail to all appropriate
vendors.
□ Call them to make sure they understand all the information and feel comfortable
with the arrangements you have made
□ Submit final numbers to rental companies, the florist and the reception venue
managers
□ Mail your wedding day schedules. Make sure each wedding day participant is
aware of the day's activities and their role
□ Finalize your seating arrangements (making sure you involve both sets of parents)
2 Weeks before
□ Send final payment to all vendors
□ Prepare a toast for your wedding reception
□ Finalize the vows you have written for the ceremony
□ Have any hair treatments done - highligh ts, trim etc. (Don't wait until two d ays
before the wedding!)
1 Week before
□ Make sure to confide in at least one person to assist you with your errands the last
week prior to your wedding
□ Confirm the whereabout s of your guest book and pen, cake knife and lifter,
champagne flutes etc. and put the m together in one box
□ Confirm the whereabouts of your marriage licens e and wedding rings and put
them in a box or bag marked "Ceremony".
□ Pick up your bridal gown and veil and make sure all of your accessories are
together.
o Also make sure the wedding dress is covered with a protective b a g and
st u f fed with tis s u e to p res e rve i t s sh ape
□ Pick up the bridal party outfits and bring them to the bridal dressing room on the
day before the wedding, if possible
□ Pick up the groom's outfit and make sure all of his accessories are together
□ Get groom a haircut
□ Confirm all appointment times for hair, makeup, nails, etc.
□ Get a facial (Don't wait until two days before the wedding!)
□ Write any final thank-you notes to bridal party members or parents
□ Attend the bachelor and bachelorette parties, if applicable
□ Pack your wedding night and day-after clothes
□ Prepare all your outfits, including the rehearsal dinner, wedding day and post-
wedding brunch
□ Prepare and pack for your honeymo on
□ Arrange transportation to your hair and makeup appointments
□ Give yo ur marriage license to the off ici ate
□ Arrange who will return any rental items that must be returned after the wedding
□ Reconfirm trans portation for th e entire wedding party
On the Wedding Day
□ Eat a well-balanced breakfast. You have a big day ahead of you, and some
brides have been know to faint because they forget to ea t
□ Drink lots of water and refrain from an excess of caffeine and alcohol
□ Take a lavender bath - it's very relaxing
□ Remember to wear a button-down shirt for your hair and makeup appointments
□ Give the Wedding bands to the Best Man and Maid of Honour
□ Take a deep breath and enjoy - remember this is your day!
