Fillable Printable Wedding Photography Contract Template

Wedding Photography Contract Template

CLIENT:

TELEPHONE OF CLIENT:

PRIMARY E-MAIL:

SHIPPING ADDRESS:

CEREMONY LOCATION:

RECEPTION LOCATION:

WEDDING DATE:

AMOUNT OF CONTRACTED HOURS:

DELIVERED PRODUCTS:

PRODUCT AND SERVICE PRICE:

TRAVEL FEES:

NC SALES TAX:

TOTAL AMOUNT DUE:

NON-REFUNDABLE RETAINER AMOUNT:

NON-REFUNDABLE RETAINER DUE DATE:

REMAINING BALANCE:

REMAINING BALANCE DUE DATE:

This is a legally binding contract between Perry Adams, DBA Perry Vaile Photography

and the client stated above. It supersedes all previous agreements (verbal or written)

between parties. The only way to add or change this agreement is to do so in

writing, signed by all parties. If any parties waive or alter part of this agreement, the

rest of the agreement remains intact.

Wedding Photography Contract

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Cancellations

If the wedding is cancelled or postponed by the client with more than 30 days prior to the

wedding, the nonrefundable retainer payment will not be returned, it being the agreed loss

su!ered by the photographer due to cancellation. If the wedding is cancelled within 30 days

of the wedding, the full amount will still require payment and will be non-refundable. In the

unlikely event the photographer determines that she is unable to complete the coverage due

to unforeseen circumstances, all money (including the deposit) will be returned to the client.

Limit of Liability

In the unlikely event of a total photographic failure or cancellation of this contract by either

party or in any circumstance, the liability of one party to the other shall be limited to the

total value of the contract. Neither party shall be liable for indirect or consequential loss.

Any legal matters will be held in the photographer’s home state, any legal fees incurred by

the photographer as a result of a client prosecution will be paid by the client.

The copyright of the photographs is retained by the photographer at all times throughout

the world. Where a disc of photographs has been included for the clients as part of the

wedding collection, these photographs will include a print release and may be printed, and

or displayed online, for personal use. Commercial uses must be expressly approved in

written form by the photographer and include citation.

The photographer retains the right to use the photographs for the purposes of advertising

or otherwise promoting her work. Client agrees not to sell any of the ﬁles or prints without

written permission from the photographer. The client agrees to have themselves and others

in their photographs pictured in such a way. The client agrees that they are signing a model

release to allow the use of their photographs (of themselves) for the photographer’s

business purposes.

SOCIAL MEDIA

This clause applies to all social media, including Facebook and blogs. When published

online it is required that citation of photographer be made. The client agrees that they will

under no circumstances alter the photographer’s photographs that are placed in public on

the internet. As a photographer, I need photographs that are placed online to be accurate

representations of my work so that future clients have a good understanding of the type of

photographs that they’ll receive. The client agrees to be responsible for any family member

or friend who posts our photographs online and agrees that they cannot be cropped (with

the exception of the forced cropping for Facebook’s Timeline), altered in color, or edited in

any way.

Retention of Delivered Files

Once the JPEG ﬁles are delivered to the client, it is the client’s sole responsibility to protect

and retain their images for the future. It is highly recommended that DVDs or USB drives be

duplicated and stored in multiple locations that are cool and dry. (Technology can be ﬁckle;

one of the best ways to ensure the client’s images will last for generations is for the client

to print them.) If client requires old ﬁles to be duplicated by the photographer, and they are

still within the photographer’s possession, a restocking fee may be applied.

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satisfaction & accuracy

The client agrees that the work delivered will be of a similar style and caliber to those

photographs on our website and blog, and that the photographer will have complete creative

control during the photographs and in post-processing. The images will be delivered in JPEG

format with a mix of color and black and white images, and deemed appropriate by the

photographer. No re-editing will be done after the ﬁnal edited copies are presented to the

client.

The client agrees that the photographer can only capture the wedding that happens; weather,

location, schedule complications, time restraints and subject’s ability to cooperate, are all

factors in the quality of the photographs. The photographer will not edit for physical size,

hair, nor any other physical appearance issue other than blemishes.

Interference/Obstruction

No Clients, weddings guests and attendants or employees of the Client may impede the

photographer when she is shooting or performing her duties; failure to comply with this may

result in missed moments or fewer delivered images. The responsibility of this will fall on the

client to ensure all are in compliance.

The private portraits with bride and groom must remain private, in addition to the

photographer(s) of Perry Vaile. No other individuals of any respect my impede on this private

moment. Lighting deﬁciencies at venues may interfere with photographer’s ability, all

attempts to provide adequate lighting situations must be made by the client. No other

professional photographers will be hired by the client or located on site photographing the

client unless otherwise approved by Perry Vaile Photography.

Food/Breaks

The photographer(s) will be allowed one 20 minute break at their own discretion, and

bathroom breaks when necessary. Each photographer will be provided a full guest meal for

weddings lasting longer than 5 hours. If no meal is provided, the photographer(s) reserves

the right to go o!-site for a meal for 45 minutes.

The undersigned have read and understood the above contract and agree to the terms and

conditions in their entirety.

Perry Adams (DBA PERRY VAILE PHOTOGRAPHY): "" " " :

Date:

Signature of client: "" " " " " " "

Date:

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Wedding Day Timing

For optimum photography coverage, please include the following

photography times when planning your wedding day itinerary.

Preparation/Details 30 Minutes

Getting in Dress/Accessories 20 Minutes

Bridal & Bride/Bridesmaids 60 Minutes

Groom & Groom/Groomsmen 60 Minutes

Bu!er tIme before Ceremony 30 Minutes

(CEREMONY)

EACH Family Grouping Photo 2-3 Minutes

Full Bridal Party with B&G 30 Minutes

Private Portraits: Bride & Groom* 45 Minutes

(RECEPTION)

Hint: Don’t forget to count travel times between each location.

*Private Portraits are with photographer and couple only. Depending on

Ceremony time, private portraits can be done earlier or saved for later

in the evening r optimum lighting and time saving following the

ceremony.

Please consult Perry for advice on the BEST light - it makes all the

di!erence!