Wedding Planning Checklist-Calendar Checklist

Wedding Planning Worksheets

for the wedding of

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to

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date

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time

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location

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WEDDING

planner and guide

Calendar Checklist

The following checklist is an ideal timetable. Couples who do not have

as much time as shown should plan their wedding in much the same order, using the

checklist as a guide. Be sure to check things off as they are completed.

immediately after the engagement:

❐

Discuss a budget and the size and style

of the wedding with parents. Decide

who pays for what.

❐

Choose a wedding date and time. You

may want to check vendor availability prior

to setting date.

❐

Create a binder to organize your

thoughts, photos, worksheets, etc.

❐

If using a wedding consultant, enlist

their services.

❐

Make initial contact with vendors and

obtain references.

❐

Meet with clergymember; schedule

pre-marital counseling.

❐

Reserve wedding and reception sites;

make initial catering contacts.

❐

Register at local bridal registries.

❐

Hire photographer.

❐

Hire videographer.

❐

Make arrangements for the music

at the wedding and reception.

❐ Make all transportation arrangements

to and from the wedding and the recep-

tion. Consider hiring a limousine, party

bus, trolley or horse-drawn carriage.

six months or more before:

❐

Compile the guest list.

❐

Send out Save the Date cards.

❐

Reserve a block of hotel rooms for

out-of-town guests.

❐

Choose wedding rings.

❐

Send engagement announcement

to newspapers.

❐

Select and order wedding gown, leaving

ample time for delivery and alterations.

❐

Look for alteration specialist (if some-

one other than bridal shop).

❐

Select the attendants (bridesmaids and

groomsmen). Choose and order brides-

maids dresses.

❐

Purchase invitations.

❐

Select one usher for every 50 guests.

❐

Schedule wedding cake design appoint-

ment. Get estimates. Book the date.

❐

Implement diet and exercise program.

❐

Plan beauty preparations by checking

with your salon for how far in advance

they book wedding parties.

❐ Complete all honeymoon plans. If

traveling outside the country, check on

visas, passports and inoculations.

❐ Sign up for dance lessons. Talk to

instructor about choreographing a spe-

cial dance routine to “wow” guests.

❐

Book vendors, securing dates by putting

down deposit.

one month or more before:

❐ Ready all accessories, shoes and lingerie

for bridal gown.

❐ Have beauty consultant do a trial run

with bride’s hair and makeup. Schedule this

appointment on the day the bridal portait is

taken and/or a party is planned or schedule

on the day of your final dress fitting to see

exactly how you will look on wedding day.

❐ Have final fitting for bridal gown and

bridesmaids’ dresses.

❐ Have bridal portrait taken.

❐ Have groomsmen registered and

measured at the formal wear store.

❐ Check with the newspapers on wedding

announcement requirements.

❐ Finalize plans for rehearsal dinner.

❐ Plan seating arrangements for the

rehearsal dinner and reception.

❐ Review this checklist to be sure nothing

has been missed.

❐ Complete change-of-address information

for post-office.

❐ Keep current with “Thank You” notes for

shower and early wedding gifts.

four months or more before:

❐ Confirm final details with the caterer.

❐ Order napkins and purchase any

other items needed for the ceremony

and reception. Check with the caterer

to see what he/she includes.

❐ Order invitations (25 extra) and personal

stationery or “Thank You” notes.

❐ Book engagement photo session with

enough time to submit photos to local

newspapers.

❐ Visit the photographer again to discuss

specifics. Use the “Photography Worksheet.”

❐ Get estimates and order flowers and

floral arrangements for wedding and

reception.

❐ Get estimates and order balloons,

decorations and favors for wedding and

reception.

❐ Book room for wedding night.

three months or more before:

❐ Order wedding rings. Allow time for any

final engraving.

❐ Order tuxedos for the groomsmen

and fathers.

two months or more before:

❐ Mail invitations (six weeks before

the wedding; eight weeks to out-of-town

guests).

❐ Buy a wedding gift for future spouse

and gifts for attendants and helpers.

❐ Finalize arrangements of

accommodations for out-of-town

attendants and guests.

two weeks before:

❐ Get the marriage license. Be sure to

bring all needed documents.

❐ Inform or send rehearsal invitations

including exact time and location to those

who will attend the rehearsal and rehearsal

dinner.

❐ Inquire about where bride, groom and

attendants will dress for the ceremony.

❐ Review all details. Walk through the

entire event considering things like parking,

access for handicapped guests, etc.

❐ Confirm all transportation plans.

❐ Check in with caterer, photographer,

videographer, musicians, DJ, florist, etc. to

confirm all arrangements.

❐ “Break in” wedding shoes at home.

one week before:

❐ Appoint someone to act as an

“organizer” to handle any last minute

problems.

❐

Give a final guest count to the caterer.

❐ Review final details for those in the

wedding party.

❐ Confirm honeymoon arrangements.

❐ Pack for the honeymoon.

❐ Enjoy a day with family and friends.

Visit a day spa, have a massage, a facial

and relax.

one day before:

❐ Attend the rehearsal and rehearsal dinner and give gifts to attendants.

❐ Give the rings and clergy’s fee to the best man.

❐ Organize gown, accessories, etc. to go to ceremony.

❐ Get a manicure and pedicure.

on the wedding day:

❐ Mail wedding announcements.

❐ Get hair, makeup, etc. done.

❐ Enjoy the day!

Budget Expense Record

estimated actual

Bridal Gown (include Alterations) ________________ ________________

Headpiece ________________ ________________

Accessories ________________ ________________

Hair/Make-up ________________ ________________

Groom's Tuxedo ________________ ________________

Bride's Rings ________________ ________________

Groom's Ring ________________ ________________

Stationery (Total from Worksheet) ________________ ________________

Photography ________________ ________________

Videography ________________ ________________

Ceremony Musicians ________________ ________________

Reception Entertainment ________________ ________________

Wedding Cake ________________ ________________

Flowers (Total from Worksheet) ________________ ________________

Aisle Runner ________________ ________________

Candles ________________ ________________

Favors ________________ ________________

Add'l Ceremony Decorations ________________ ________________

Add'l Reception Decorations ________________ ________________

Ceremony Officiant ________________ ________________

Rental Equipment ________________ ________________

Wedding License ________________ ________________

Food/Beverage Catering ________________ ________________

Rehearsal Dinner ________________ ________________

Reception Hall Rental ________________ ________________

Transportation ________________ ________________

Bride's Attendants Gifts ________________ ________________

Groom's Attendants Gifts ________________ ________________

Bride's Gift ________________ ________________

Groom's Gift ________________ ________________

Honeymoon ________________ ________________

TOTALS ________________ ________________

The Bride’s Trousseau

Bridal Gown

Store: _____________________________________________________________________________________

Telephone: ________________________________________________________________________________

Address: __________________________________________________________________________________

Consultant: ________________________________________________________________________________

Gown Description (Color, Fabric, Lace, Style, etc.): ________________________________________

___________________________________________________________________________________________

Price: ______________________________________________________________________________________

Date Ordered: ____________________________________ Date Promised: _______________________

Fitting Appointments:

___________________________________________________________________________________________

(Be sure to bring proper undergarments and shoes to fittings)

Bridal Accessories

Headpiece & Veil: ___________________________________________________ Price: _______________

Bra / Bustier: ________________________________________________________ Price: _______________

Teddy / Body Stocking: ______________________________________________ Price: _______________

Stockings / Pantyhose: ______________________________________________ Price: _______________

Garter:______________________________________________________________ Price: _______________

Petticoat / Slip: _____________________________________________________ Price: _______________

Shoes: ______________________________________________________________ Price: _______________

Jewelry: _____________________________________________________________ Price: _______________

Wrap / Cape: _______________________________________________________ Price: _______________

Other: ______________________________________________________________ Price: _______________

Something Old: ____________________________________________________________________________

Something New: ___________________________________________________________________________

Something Borrowed: _______________________________________________________________________

Something Blue: ____________________________________________________________________________

The Attendants

The Maids

Name: ______________________________________________ Phone: ________________________

Dress Store: _______________________________________________________________________________

Telephone: ________________________________________________________________________________

Address: __________________________________________________________________________________

Consultant: ________________________________________________________________________________

Gown Description (Color, Fabric, Lace, Style, etc.): ________________________________________

___________________________________________________________________________________________

Price: ______________________________________________________________________________________

Date Ordered: ____________________________________ Date Promised: _______________________

(Remind attendants they will need to make an appointment for fittings.

Advise them to bring proper undergarments and shoes to all fittings.)

Attendants Accessories

Shoes: ______________________________________________________________ Price: _______________

Jewelry: _____________________________________________________________ Price: _______________

Undergarments: _____________________________________________________ Price: _______________

Handbags: __________________________________________________________ Price: _______________

Wrap: ______________________________________________________________ Price: _______________

Other: ______________________________________________________________ Price: _______________

The Groomsmen/Ushers

Name: ______________________________________________ Phone: ________________________

Tuxedos (Store): ___________________________________________________________________________

Telephone: ________________________________________________________________________________

Address: __________________________________________________________________________________

Consultant: ________________________________________________________________________________

Gown Description (Color, Designer, Style, etc.): ___________________________________________

___________________________________________________________________________________________

Price: __________________________________________ Date Measurements needed by: ________________

Date Ordered: ______________________________ Date Promised: ____________________________

Measurements

coat shirt pants

Name Size Neck Sleeve Waist Length Shoe

________________________________________________________________________________________

Pre-Wedding Details

Engagement & Wedding Rings

Jeweler:________________________________________________ Phone: __________________________

Address: _________________________________________________________________________________

Salesperson:______________________________________________________________________________

Description of Ring(s): ___________________________________________________________________

_________________________________________________________________________________________

Price: ____________________________________________________________________________________

Invitations & Stationery

Stationer:________________________________________________ Phone: _________________________

Address: __________________________________________________________________________________

Salesperson: ______________________________________________________________________________

Date Ordered: ______________________________________ Date Promised: ______________________

Manufacturer: ______________________________________________ Style #:______________________

Quantities and Prices (Be sure to order extra and order everything at once.)

Quantity Price

Save-the-date Cards _________________________ __________________________

Wedding Invitations ____________________________ _____________________________

Response Cards ____________________________ _____________________________

Thank You Cards ____________________________ _____________________________

Napkins/Matchbooks ____________________________ _____________________________

Announcements ____________________________ _____________________________

Programs ____________________________ _____________________________

Other ____________________________ _____________________________

Total Cost: ______________________

Invitation • Announcement Wording Worksheet

Be sure all details (date, time, place) are secured before ordering invitations.

_______________________________________________________________________________________

Gift Registry

The gift registry is the perfect opportunity for the bride and groom to set-up their household. It is wise

for the couple to do this “wish-list” shopping trip together to be sure they choose items and styles

both desire. Of course, they should keep in mind they probably won’t receive everything they want,

but it is a good way to get started.

Traditionally when people think of registries, they think of items like fine china, flatware and crystal.

While some couples may shy away from the idea, many couples are discovering the incredible array

of choices available, everything from fancy to contemporary or everyday casual. Today long-standing

manufacturers have included lines that are dishwasher and microwave safe making china an ideal

choice for everyday use. The registry is also the perfect time to begin the couples china, flatware or

crystal collection, since these items, though desired, are often not purchased by the newlyweds them-

selves.

Other items to consider registering for include general housewares, linens and even electronics or

sporting goods, depending on the couples interests and activities.

The following worksheets can be used to provide ideas of items to register for and to organize plans

for the gift list. Once completed, a call to set an appointment with the store’s registry department is

recommended. Then take these forms to the stores of choice and enjoy “shopping!”

Stores Where Gifts are Registered

Store: _____________________________________________________________________________________________

Address: ________________________________________________________________________________________

Registrar: _______________________________________________________________________________________

Telephone: _____________________________________________________________________________________

Website:_________________________________________________________________________________________