Fillable Printable Business Continuity Plan Overview
Fillable Printable Business Continuity Plan Overview
Business Continuity Plan Overview
For the Authorized Use of Loomis, Clients, Partners, and Prospects Only
B
USINESS CONTINUITY PLANOVERVIEW
INTRODUCTION
The purpose of this document is to provide Loomis customers with an overview of the company’s
Business Continuity Plan (BCP). Because of the specific and sensitivenature of the information
contained in the actual BCP, this summary has been created to give a general overview of the Plans’
contents, without revealing company sensitive or proprietary data or the private information of Loomis
personnel.
Loomis has implemented measures to recover from minor through major disruptions of services to our
customer base. We fully understand that any loss of service to our customer base could have substantial
impact on our customers, and – as such – detailed Disaster Preparedness and Business Resumption
Plans have been developed to obtain a full recovery of all our critical business processes in the event of a
significant business disruption.
Business Continuity Plans have been created to deal with losses resulting from events such as:
• Natural disasters such as hurricanes, floods, severe storms, and earthquakes
• Man-made disasters such as pandemics, civil unrest, power outages, hazardous material
spills, and terrorist attacks
• Sabotage or major security breaches that require operational shutdown
• System, hardware, network, and software failures
We have created a company-wide Incident Command and Emergency Response structure that is
supported by a suite of Crisis Management Protocols to ensure that our employees and customer assets
are suitably protected, that our lines of communication with employees and customers are open, and that
we can quickly recover from a significant business disruption. Each section of our Business Continuity
Plan has been designed togive us as much information and preparation as is required to recover from a
loss of service. Key management and operations personnel have been closely involved in the Plan’s
creation and its ongoing maintenance. The Loomis Business Continuity Plans are updated on an annual
basis with input from all major operating organizations of the company.
We hope this document is helpful to you in understanding Loomis’s Disaster Preparedness and Business
Resumption process. If you have additional questions, please do not hesitate to call your Account
Manager.
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CONTENTS OF THE PLANS
The Loomis Business Continuity Plans are organized in a way that facilitates the assignment of specific
procedures to key team members. Each Branch and Corporate Business Unit (HR, IT,Finance, Fleet,
Customer Service, etc.) has developed Plans that are specific to their operation, but that are fully
integrated across the Loomis organization. Although they are updated annually, and are therefore subject
to change, the following is a listing of representative sections contained within a Branch or Business Unit
Business Continuity Plan:
• Executive Overview – Discusses Purpose, Scope, Assumptions, Recovery Time Objectives
(RTO), and Strategy.
• Business Operations– Describes a particular branch or business unit’s general operations,
staffing levels, vital records, mission-critical processes, and provides a Business Impact
Analysis (BIA).
• Response Organization– Describes the organization of the recovery teams, and outlines the
different phases of recovery, from initial response through final restoration. The following
roles and teams have been created:
-Incident Commanders(IC) direct all company resources at a Branch, District, and
Corporate level. As in other Incident Command Systems, the chain of command
flows from the Branch ICto the DistrictIC and finally to the Company IC.
-The Emergency Management Team(EMT) is an assemblage of senior executives
whose role is to advise and assist in making emergency-related policy decisions in
the event of a cross-regional disaster. In addition to the Company Incident
Commander, the EMT is made up of executives from HR, IT, Finance, Fleet, Sales,
Cash Management Services, Vault Operations, Fleet and Transit, Legal, and Risk
Management.
-The Emergency Response Team(ERT) is responsible for district-wide command
and control during an emergency situation.The ERT is led by the DistrictIncident
Commander, and is comprised of experts in Vault, Transit, Cash Management
Services, and other front line responders overseeing recovery efforts from Mobile
Command Centers located within the affected area.
-The Communications Response Team(CRT) is responsible for ensuring that lines
of communication are established and maintained during a disaster event.Working
with the ERT, the CRT utilizes a Mobile Communications Center, equipped with
various Email,Web, Conferencing Tools, and Satellite Communications to ensure
that field personnel and other employees are kept informed of response and
recovery efforts within the affected area.
-The Operational Reserve Team(ORT) is made up of Loomis employees from
outside the affected area brought into disaster sites to supplement and supplant
local employees during a disaster event. These pre-identified teammates are aware
that they are subject to be activated, similar to a military call up of reserve troops.
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• Plan Activation and Operation – Describes the Monitoring, Notification, and Activation
procedures for responding to three different disaster levels:
-Level One (Minor Incident): Defined as a local event with limited impact, which does
not affect the overall functioning capacity of the business. Examples would be a
contained hazardous material incident, a limited power outage, or a small fire.
-L evel Two (Emerge ncy): Defined as any incident, potential or actual, which seriously
disrupts the overall operation of the business. Examples would be a building fire, a
civil disturbance, or a widespread power outage of extended duration.
-L evel Three (D isaster) : Defined as any event or occurrence that has taken place and
has seriously impaired or halted the operations of the business. Examples would be
a hurricane, a damaging tornado or other community-wide emergencies.
• Pre-Event Checklists – Details the actions that must be taken on a continual basis at the
Branch, District, and Corporate level to ensure that we can appropriately respond to any
emergency or disaster. These Checklists cover all of Loomis operations: from Corporate
Management to Facilities, Information Technology, Vaults and Fleet.
• Command Centers– Describes the Mobile Command and Mobile Communications Centers,
their make-up and capabilities, and the procedures for rapid deployment to the affected
areas.
• Emergency Communications–Describes the methods for communicating with employees,
customers, and emergency response personnel in the event of a Level Two or Three event,
including in-building announcements, the use of Email and Web-based notifications, in-
bound contact centers, toll-free telephone numbers, and mobile voice and data
communications.
• Incident-Specific Checklists– Contains detailed procedures to respond to events with both
pre-warning (e.g., Hurricanes, Volcanic Eruption, Storms, Demonstrations, etc.) and without
pre-warning (e.g., Earthquake, Fire, Bomb Threat, Violence in the Workplace, Equipment
Failure, etc.).
Each Branch and Business Unit Business Continuity Plan also contains critical contacts that will be
needed during an emergency event, including all emergency team members, employees,
customers, critical vendors, law enforcement, and emergency response personnel.
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INFORMATION TECHNOLOGY
Loomis has developed detailed plans for the restoration of critical IT processes and operations. In
addition to designing an architecture that prevents, detects, and isolates security breaches, the resiliency
of the network is based upon automatic re-routing of traffic in the event of a circuit failure. Furthermore,
we have contracted with a nation-wide third-party provider to support the re-location and restoration of our
corporate and customer-facing systems in the event of a Level Two/Three event. Client data, application
software, configuration files, and other required information are backed up daily and stored at an off-site
location.
Our branch systems are equally protected, via alternate circuit paths, network-based file back-up, and
spare server/workstation equipment held on a regional basis and at Head Office in the event that
replacement equipment is needed.
BRANCH F ACILITIES
Each of our branches have identified primary and secondary operating locations, allowing them to re-
locate their Cash Management Services, Transit, and Vault operations as needed when responding to a
Level Two or Three event. Detailed procedures have been established to meet rapid – yet safe and
secure – evacuation, assembly, and shelter-in-place needs.
Emergency supplies are held at each branch to support those employees either remaining at the
branches or those Operational Reserve Team membersreplacing branch employees.
RISK MANAGEMEN T OVERSIGHT
As risk management is the foundation of all we do at Loomis, the Risk Management Team has been
deeply involved in the creation of the Branch and Business Unit Business Continuity Plans. In addition to
chairing the company’s BCP Steering Committee, a senior Risk Management executive serves as the
Company Incident Commander and another as the Business Continuity Coordinator – ensuring that the
organization’s response to a business disruption is based on solid risk mitigation principles.
NOTIFICATION AND CONTAC TS
Each Loomis Branch and Business Unit has a notification list that is included in their specific Business
Continuity Plan. As part of their BCP, some team members are responsible for contacting other team
members, Incident Commanders, emergency authorities, vendors, and customers in a planned sequence
when a disaster occurs (i.e., in a “Communications Tree” fashion). As appropriate, these lists contain all
personal information (Names, Phone Numbers, and Email Addresses) for both primary and secondary
contacts.
An abbreviated Client Contact List is included in each Branch BCP, with detailed customer information
(contacts, services, contracts, etc.) being stored both off-site and at our Head Office.
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BUSINES S CONTINUITY ORG ANIZATION STRUCTURE
The following diagram describes the Loomis Business Continuity teams.
BUSINES S CONTINUITY PROTOCOL S
The following diagram generally illustrates the process for responding to and recovering from a disaster.
Each Branch or Business Unit BCP describes in detail specific responsibilities and action items to be
taken by teammembers.
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CONCLUSION
The objective of the Loomis’s Business Continuity Plan is to protect human life and ensure that we
respond to a disaster or other serious business disruption in an organized, effective and professional
manner with a goal of minimizing the effect of the disruption on our people, clients and business
operations. Since disasters and significant business disruptions are inherently unpredictable, we need to
be flexible in responding to actual events as theyoccur.
The Company’s comprehensive business continuity strategies are designed to enable us to meet our
existing obligations to our customers even in the event of an emergency or significant business disruption;
however they are not infallible. The Plan is designed to work in many different emergency situations; but
these events are, by their nature, unpredictable and it is impossible to anticipate every scenario that could
cause a business disruption. Furthermore, although we are confident in our own preparedness, Loomis
has no control over the various entities that we must rely upon in the event of an emergency. Our
Business Continuity Plans are tested periodically to ensure readiness; yet such tests may not be able to
replicate the actual conditions we experience in a real emergency.
We hope that this document is helpful to you in understanding Loomis’s Disaster Recovery and Business
Resumption process. If you have additional questions, please do not hesitate to call your Account
Manager.
The information contained in this document is provided by Loomis for informational purposes only.
Nothing contained herein shall be construed to amend, supplement or otherwise modify any of the terms
and cond itions set forth in any customer agree ment between our c us tomers and Loomis.
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