Fillable Printable Sample Letter Requesting Grant Budget Revision

Sample Letter Requesting Grant Budget Revision

The grant agreement includes provisions for budget changes, some of which require

advance approval from the Wabash Center. Advance approval is required on any changes

over $500 or 10% of individual line item amounts. (See Grant Agreement Article II,

General Conditions, #5 on page 2.)

RE: Grant No. WC 1234 567

Dear Dr. Nadine Pence:

Now that we are several months into the project that is being supported by the above

referenced Wabash Center grant, it is becoming apparent that the budget, as approved by

the Wabash Center, needs some slight adjustments in order to meet some of the emerging

modifications in our work. I have enclosed a formal request for budget revision and wish

now to explain our rationale for requesting these adjustments.

As the proposal stated, it has been necessary to engage the services of a “Research

Assistant” to provide some of the back-up assistance for this project. However, we have

now found that less of this person’s time is required than was originally envisioned.

Meanwhile, several unforeseen expenses have emerged that were not anticipated when

the proposal was submitted. The funds realized by reduction in the Research Assistant’s

time will cover these new expenses.

As you will see from our formal request, we are asking that $10,343 be deducted from the

Research Assistant budget line and an equal amount reallocated for other purposes. The

most expensive need is for an additional laptop computer for the project and we are

requesting an additional $5,000 for that purpose. In addition, we have found that we

under-budgeted various supplies and other administrative costs during the course of the

project. Finally, recent increases in airfares have led us to believe that we will need to

allocate more funds both for project travel costs and for consultant expenses. All of these

adjustments are listed on the enclosed “request for budget revision.”

Thank you for your kind attention to this request. If you have any questions, please do

not hesitate to contact me.

Sincerely,

PROJECT DIRECTOR

Revised 11/16/10