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Fillable Printable Sample Letter Requesting Grant Budget Revision

Fillable Printable Sample Letter Requesting Grant Budget Revision

Sample Letter Requesting Grant Budget Revision

Sample Letter Requesting Grant Budget Revision

Sample Letter Requesting Grant Budget Revision
The grant agreement includes provisions for budget changes, some of which require
advance approval from the Wabash Center. Advance approval is required on any changes
over $500 or 10% of individual line item amounts. (See Grant Agreement Article II,
General Conditions, #5 on page 2.)
RE: Grant No. WC 1234 567
Dear Dr. Nadine Pence:
Now that we are several months into the project that is being supported by the above
referenced Wabash Center grant, it is becoming apparent that the budget, as approved by
the Wabash Center, needs some slight adjustments in order to meet some of the emerging
modifications in our work. I have enclosed a formal request for budget revision and wish
now to explain our rationale for requesting these adjustments.
As the proposal stated, it has been necessary to engage the services of a “Research
Assistant” to provide some of the back-up assistance for this project. However, we have
now found that less of this person’s time is required than was originally envisioned.
Meanwhile, several unforeseen expenses have emerged that were not anticipated when
the proposal was submitted. The funds realized by reduction in the Research Assistant’s
time will cover these new expenses.
As you will see from our formal request, we are asking that $10,343 be deducted from the
Research Assistant budget line and an equal amount reallocated for other purposes. The
most expensive need is for an additional laptop computer for the project and we are
requesting an additional $5,000 for that purpose. In addition, we have found that we
under-budgeted various supplies and other administrative costs during the course of the
project. Finally, recent increases in airfares have led us to believe that we will need to
allocate more funds both for project travel costs and for consultant expenses. All of these
adjustments are listed on the enclosed “request for budget revision.”
Thank you for your kind attention to this request. If you have any questions, please do
not hesitate to contact me.
Sincerely,
PROJECT DIRECTOR
Revised 11/16/10
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