Fillable Printable Harmonized Standard Form of Contract

Harmonized Standard Form of Contract

TIME-BASED FORM OF CONTRACT

H A R M O N I Z E D S T A N D A R D F O R M O F

C O N T R A C T

Consultant’s Services

Time-Based

Consultant Services – Time-Based

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Contents

Preface ...................................................................................................................................... 5

Form of Contract ................................................................................................................ 7

II.

General Conditions of Contract ..................................................................................... 11

A. General Provisions ..................................................................................................... 11

1. Definitions .......................................................................................................... 11

2. Relationship Between the Parties ....................................................................... 12

3. Law Governing Contract .................................................................................... 13

4. Language ............................................................................................................ 13

5. Headings ............................................................................................................. 13

6. Communications ................................................................................................ 13

Location.............................................................................................................. 13

8. Authority of Member in Charge ......................................................................... 13

9. Authorized Representatives ............................................................................... 13

10. Corrupt and Fraudulent Practices ....................................................................... 13

B. Commencement, Completion, Modification and Termination of Contract ......... 14

11. Effectiveness of Contract ................................................................................... 14

12. Termination of Contract for Failure to Become Effective ................................. 14

13. Commencement of Services ............................................................................... 14

14. Expiration of Contract ........................................................................................ 14

15. Entire Agreement ............................................................................................... 14

16.

Modifications or Variations ............................................................................... 14

17. Force Majeure .................................................................................................... 14

18. Suspension ......................................................................................................... 16

19. Termination ........................................................................................................ 16

C. Obligations of the Consultant ................................................................................... 18

20. General ............................................................................................................... 18

21. Conflict of Interests ............................................................................................ 19

22.

Confidentiality ................................................................................................... 20

23. Liability of the Consultant ................................................................................. 20

24. Insurance to be Taken out by the Consultant ..................................................... 20

25. Accounting, Inspection and Auditing ................................................................ 21

26.

Reporting Obligations ........................................................................................ 21

27. Proprietary Rights of the Client in Reports and Records ................................... 21

28. Equipment, Vehicles and Materials ................................................................... 22

D. Consultant’s Experts and Sub-Consultants ............................................................ 22

29. Description of Key Experts ................................................................................ 22

30. Replacement of Key Experts .............................................................................. 22

Consultant Services – Time-Based

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31. Approval of Additional Key Experts ..................................................................23

32. Removal of Experts or Sub-consultants ..............................................................23

33. Replacement/ Removal of Experts – Impact on Payments .................................23

34.

Working Hours, Overtime, Leave, etc. ...............................................................23

E. Obligations of the Client ............................................................................................24

35.

Assistance and Exemptions.................................................................................24

36.

Access to Project Site..........................................................................................24

37. Change in the Applicable Law Related to Taxes and Duties ..............................25

38. Services, Facilities and Property of the Client ....................................................25

39. Counterpart Personnel .........................................................................................25

40.

Payment Obligation ............................................................................................26

F. Payments to the Consultant .......................................................................................26

41.

Ceiling Amount ...................................................................................................26

42.

Remuneration and [Reimbursable Expenses] .....................................................26

43. Taxes and Duties .................................................................................................27

44. Currency of Payment ..........................................................................................27

45. Mode of Billing and Payment .............................................................................27

46.

Interest on Delayed Payments .............................................................................28

G. Fairness and Good Faith ...........................................................................................28

47.

Good Faith ..........................................................................................................28

H. Settlement of Disputes ................................................................................................29

48. Amicable Settlement ...........................................................................................29

49. Dispute Resolution ..............................................................................................29

Attachment 1: Bank’s Policy – Corrupt and Fraudulent Practices ..................................31

III.

Special Conditions of Contract ......................................................................................35

IV.

Appendices .......................................................................................................................45

Appendix A – Terms of Reference ....................................................................................45

Appendix B - Key Experts .................................................................................................45

Appendix C – Remuneration Cost Estimates.....................................................................46

Appendix D – Reimbursable Expenses Cost Estimates .....................................................46

Appendix E - Form of Advance Payments Guarantee .......................................................47

Consultant Services – Time-Based

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Preface

The standard Contract form consists of four parts: the Form of Contract to be signed by the

Client and the Consultant, the General Conditions of Contract (GCC), including Attachment

1 (Bank’s Policy – Corrupt and Fraudulent Practices); the Special Conditions of Contract

(SCC); and the Appendices.

The General Conditions of Contract, including Attachment 1, shall not be modified. The

Special Conditions of Contract that contain clauses specific to each Contract intend to

supplement, but not over-write or otherwise contradict, the General Conditions.

Consultant Services – Time-Based

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ONTRACT FOR

ONSULTANT

’

ERVICES

Time-Based

Project Name ___________________________

[Loan/Grant] No.____________________

Contract No. ____________________________

between

[Name of the Client]

and

[Name of the Consultant]

Dated:

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I. Form of Contract

TIME-BASED

[Text in brackets [ ] is optional; all notes should be deleted in the final text]

This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month

of [month], [year], between, on the one hand, [name of Client] (hereinafter called the

“Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).

[Note: If the Consultant consist of more than one entity, the above should be partially

amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a

Joint Venture [insert name of the JV] consisting of the following entities, each member of

which will be jointly and severally liable to the Client for all the Consultant’s obligations

under this Contract, namely, [insert name of member] and [insert name of member]

(hereinafter called the “Consultant”).]

WHEREAS

(a) the Client has requested the Consultant to provide certain consulting services as

defined in this Contract (hereinafter called the “Services”);

(b) the Consultant, having represented to the Client that it has the required professional

skills, expertise and technical resources, has agreed to provide the Services on the

terms and conditions set forth in this Contract;

European, Bank for Reconstruction and Development toward the cost of the

Services and intends to apply a portion of the proceeds of this [loan/grant] to

eligible payments under this Contract, it being understood that (i) payments by the

Bank will be made only at the request of the Client and upon approval by the Bank;

(ii) such payments will be subject, in all respects, to the terms and conditions of the

[loan/grant] agreement, including prohibitions of withdrawal from the [loan/grant]

account for the purpose of any payment to persons or entities, or for any import of

goods, if such payment or import, to the knowledge of the Bank, is prohibited by

the decision of the United Nations Security council taken under Chapter VII of the

Charter of the United Nations; and (iii) no party other than the Client shall derive

any rights from the [loan/grant] agreement or have any claim to the [loan/grant]

proceeds;

I. Form of Contract –Time Based

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NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of

this Contract:

(a) The General Conditions of Contract (including Attachment 1 “Bank Policy –

Corrupt and Fraudulent Practices);

(b) The Special Conditions of Contract;

[For Loan-Funded Assignments:]

Appendix A: Terms of Reference

Appendix B: Key Experts

Appendix C: Remuneration Cost Estimates

Appendix D: Reimbursables Cost Estimates

Appendix E: Form of Advance Payments Guarantee

[For Grant-Funded Assignments:]

Appendix A: Terms of Reference

Appendix B: Key Experts

Appendix C/D: Breakdown of Costs

Appendix E: Form of Advance Payments Guarantee

In the event of any inconsistency between the documents, the following order of

precedence shall prevail: the Special Conditions of Contract; the General Conditions

of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C and

Appendix D; Appendix E. Any reference to this Contract shall include, where the

context permits, a reference to its Appendices.

2. The mutual rights and obligations of the Client and the Consultant shall be as set forth

in the Contract, in particular:

(a) the Consultant shall carry out the Services in accordance with the provisions

of the Contract; and

(b) the Client shall make payments to the Consultant in accordance with the

provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

For and on behalf of [Name of Client]

[Authorized Representative of the Client – name, title and signature]

For and on behalf of [Name of Consultant or Name of a Joint Venture]

I. Form of Contract – Time Based

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[Authorized Representative of the Consultant – name and signature]

[Note: For a joint venture, either all members shall sign or only the lead member, in which

case the power of attorney to sign on behalf of all members shall be attached.

For and on behalf of each of the members of the Consultant [insert the name of the Joint

Venture]

[Name of the lead member]

[Authorized Representative on behalf of a Joint Venture]

[add signature blocks for each member if all are signing]

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II. General Conditions of Contract

A. GENERAL PROVISIONS

1. Definitions

1.1.

Unless the context otherwise requires, the following terms

whenever used in this Contract have the following meanings:

(a)

“Applicable Guidelines” means the European Bank for

Reconstruction and Development's Procurement Policies and

Rules.

(b)

“Applicable Law” means the laws and any other instruments

having the force of law in the Client’s country, or in such other

country as may be specified in the Special Conditions of

Contract (SCC), as they may be issued and in force from time

to time.

(c)

“Bank” means the European Bank for Reconstruction and

Development.

(d)

“Borrower [or Recipient or Beneficiary]” means the

Government, Government agency or other entity that signs the

financing [or loan/grant/project] agreement with the Bank.

(e)

“Client” means the executing agency that signs the Contract for

the Services with the Selected Consultant.

(f)

“Consultant” means a legally-established professional

consulting firm or entity selected by the Client to provide the

Services under the signed Contract.

(g)

“Contract” means the legally binding written agreement signed

between the Client and the Consultant and which includes all

the attached documents listed in its paragraph 1 of the Form of

Contract (the General Conditions (GCC), the Special

Conditions (SCC), and the Appendices).

(h)

“Day” means a working day unless indicated otherwise.

(i)

“Effective Date” means the date on which this Contract comes

into force and effect pursuant to Clause GCC 11.

(j)

“Experts” means, collectively, Key Experts, Non-Key Experts,

or any other personnel of the Consultant, Sub-consultant or JV

member(s) assigned by the Consultant to perform the Services

or any part thereof under the Contract.

(k)

“Foreign Currency” means any currency other than the currency