Fillable Printable Balanced Scorecard Example

Balanced Scorecard Example

BALANCED SCORECARD EXAMPLE

The following is an example of how one might develop a Balanced Scorecard. The information

included is fictional and is provided to simply demonstrate the process.

Anytown Hospital has just finished a two-day retreat where they revised and updated their

mission and vision statements and drafted a strategic plan. The hospital’s vision statement is:

The hospital’s mission statement is:

During their retreat, the hospital board and leadership identified the following strategies to

pursue the upcoming year.

• Operate in the black with 5% margin by increasing revenues

• Motivate, recognize and retain staff

• Provide high quality services

• Increase utilization of services

The Anytown Hospital administrator enlisted the help of the department managers to implement

a performance improvement process and Balanced Scorecard. First, they took these strategies

and placed them into their appropriate perspectives as follows:

Financial Perspectives (Business

& Development)

• Operate in the black with 5%

margin by increasing revenues

Customer Perspective (Patients

& Community)

• Increase utilization of services

Internal Process Perspective

(Quality & Safety)

• Provide high quality services

Learning and Growth

Perspective (Staff & Clinicians)

• Motivate, recognize and retain

staff

Anytown Hospital is committed to providing the highest quality of health care through

service excellence and compassionate care

The vision of Anytown Hospital is to be the community’s provider of choice.

NOTE: Once strategies are categorized according to the four perspectives, if there are

imbalances, determine if they are significant and either add or remove strategies accordingly.

The next step is to determine the causal linkages between the strategies and develop a strategy

map to visually portray how your strategies support your mission and vision. One of the primary

reasons for developing a strategy map is that it should clearly communicate the connection

between strategies and mission and is an excellent communication tool. The following is

Anytown Hospital’s strategy map.

Learning and Growth Perspective (Staff & Clinicians)

Motivate, recognize and retain staff

Internal Process Perspective (Quality & Safety)

Provide high quality services

Customer Perspective (Patients & Community)

Increase utilization of services

Financial Perspectives (Business & Development)

Operate in the black with 5% margin by increasing revenues

RESULTS IN

MISSION: Anytown Hospital is committed to providing the highest quality of health care

through service excellence and compassionate care

Once you have your strategy map, you can start identifying what actions you will take to achieve

strategies and how you will measure the progress in accomplishing each strategy. The following

are a few examples of actions you might implement under each strategy and two measures that

could be used to track accomplishment of each strategy. For purposes of this example, both a lag

(historical performance) and a lead (predictor of future performance) indicator are used.

Learning and Growth Perspective (Staff & Clinicians):

Motivate, recognize and retain staff

ACTIONS:

Develop performance based compensation

Develop peer recognition program

Review/update salary/benefits to ensure competitiveness

MEASURES:

Employee satisfaction (lag indicator)

Turnover rate (lead indicator)

Internal Process Perspective (Quality & Safety):

Provide high quality services

ACTIONS:

Review ER patient flow process and streamline

Review ER staffing to ensure adequacy

Implement automated pharmaceutical dispensing

MEASURES:

% ER patient triaged within 15 minutes of arrival (lead indicator)

Medication errors per dose (lag indicator)

Customer Perspective (Patients & Community):

Increase utilization of services

ACTIONS:

Implement customer service

Implement marketing plan

MEASURES:

Patient satisfaction in 95%-tile (lag indicator)

Average daily census (lead indicator)

Financial Perspectives (Business & Development):

Operate in the black with 5% margin by increasing revenues

ACTIONS:

Review billing and collections processes for accuracy and timeliness

Develop incentive program for AR staff

MEASURES:

Net revenue increase over prior year (lag indicator)

Decrease net days in accounts receivable (lead indicator)

Once the measures are identified, you’ll need to determine whether the data is currently

available or will need to be collected. For example, you may already have data on

employee terminations that could be used to calculate turnover rate on a monthly basis by

department. You may have to purchase or design employee or patient satisfaction

surveys to solicit their input. Employee surveys can be completed quarterly or annually

and patient satisfaction surveys could be ongoing.

After data sources have been

identified, the team

(administrator/department

managers) should assign

responsibility for the collection of

this data. Individuals within the

business office would probably

collect the net revenue and AR

data; someone who manages

human resources or salary/payroll

functions might be responsible for

collecting data on turnover rates or

employee satisfaction; the

individual responsible for quality

assurance or improvement might

be responsible for collecting data

on ER triage time or medication

errors; etc. (see example to right)

Assignments should be made to an

individual to collect data, and the team should establish timelines for collection, deadlines

for reporting, targets (what you hope to achieve) and report formats. Using the example

above, at the end of each month, the HR manager gets the employee data from whoever

processes payroll and enters it into the spreadsheet. He/she then generates a chart

showing the trends. Refer to Figure 1. The deadline for completion of this task is

established at the 5

of each month, the target is established at “0%” or no turnover, and

EXAMPLE

The human resource manager could set up a simple

excel spreadsheet that contains total employees by

department by month and terminations (both voluntary

and involuntary) within each department. A ratio of # of

terminations divided by total employees per department

could be calculated easily and tracked each month. That

data could be aggregated for the entire facility as well.

If, for example, you have a large number of voluntary

terminations (people are quitting), you could determine

in which department these tend to occur and implement

exit interviews to determine cause. If the terminations

are involuntary (people are fired), you might want to

review the reasons for termination and/or the hiring

practices to make sure the best candidates are being

hired.

the HR manager is responsible for submitting the data to the team in the agreed upon

format.

Figure 1

Each responsible individual is given the task of collecting the data, analyzing the data,

and reporting the data back to the team. The team can then discuss options, modify

actions or activities intended to achieve strategies, or just keep tabs on progress.

A Balanced Scorecard could be put together by simply including each report generated

by the team members or designated individuals. On the following page is a simplified

report of four measures – employee turnover, percentage of patients seen in ER within 15

minutes, patient satisfaction, and average days in accounts receivables. For each chart,

the target is included. This example of a Balanced Scorecard is oversimplified but it

doesn’t need to be anymore complicated than a few charts with relevant data. This

information can be collected, stored, analyzed, and reports generated in Microsoft Office

products or other similar software products.