Company Offer Letter Format
SAMPLE OFFER LETTER
ADMINISTRATIVE PROFESSIONAL, CONTINUOUS
Dear [Applicant’s first name]:
I am very pleased to offer you the position of [position title] in the [Department of/Unit Name] at Illinois
State University. [We are/I am] very pleased to have you joining our staff and hope that you are equally
pleased with this opportunity.Your appointment will be effective [date] and the terms and conditions of
this offer are as follows:
The monthly salary for the [#]-month position will be [$----].
If applicable: Equipment needs provided
If appropriate and desired:Job expectations – workload, committee assignments, etc.
If applicable: Reimbursement for moving expenses
If you require any accommodation(s) in order to perform the essential functions of your new position,
please contact the EmploymentAccommodations Coordinator at 309-438-8311. Human Resources will
hold any information you provide in confidence.
In addition, this appointment is contingent upon proof of eligibility for employment in the United States.
The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file a Form
I-9 in person and no later than three days from the beginning of employment. Also, we will need the
official transcripts indicating your highest earned degree. An official transcript bears the official signature
of the Registrar, may have a raised university seal, and/or is printed on secured paper.A photocopy
cannot be accepted as an official institutional document. Please see that official transcripts are sent
Campus Box 1300
Illinois State University
Normal, IL. 61790-1300
Completion of additional employment forms are part of this offer and will be completed in person upon your
I encourage you to view our Human Resources website at //www.hr.ilstu.edu/prospective/ for general
information on employee benefits. You will learn more details about all the benefits of working for
Illinois State University when you attend New Employee Orientation.
If you are not a United States citizen, your eligibility for certain employee benefits programs including
health insurance are contingent on your visa status and on whether or not you meet the Internal Revenue
Service “substantial presence test". Please contact the Human Resources representative listed above if
you have further questions regarding this.
Again, it is a pleasure to welcome you as an employee of Illinois State University. If you have any
additional questions, please contact me at (309) [xxx-xxxx]. As verification that you accept this offer,
please sign the enclosed copy of this letter and return it to me by [date].
Cc: Human Resources
[Name, Title -Next Level Supervisor/Dept. Head/Director, etc.]
I accept the offer as described in this letter dated [date]. I further understand that if I leave this position
prior to one year from the contract start date, I am expected to repay any and all moving expense
reimbursement, and I agree to authorize any necessary paperwork for this amount to be deducted from my
final Illinois State University paycheck.