Acceptance Of Job Offer Letter Format
Offer letter – Management Professional NEW HIRE
***Click in the [FIELDS] to enter corresponding information.***
[CANDIDATE'S FULL NAME]
[CANDIDATE'S ADDRESS 2]
[CANDIDATE'S CITY, STATE, ZIP]
Dear [CANDIDATE'S NAME]:
It gives me great pleasure to offer you an appointment as [TITLE] in the
Department of [DEPARTMENT NAME] to begin [START DATE].
The position will be a [# OF MONTHS]-month [FTE] appointment at a monthly
salary of [MONTHLY SALARYAMOUNT]. Salary increases are based entirely
In addition to the salary, Purdue University provides a competitive fringe benefit
package that includes retirement benefits as well as major medical, disability and
The University provides a 403(b) defined contribution retirement plan
administered by Fidelity Investments, and you will be eligible for university-
funded contributions immediately. Upon hire, the University will contribute an
amount equal to 10 percent of your budgeted salary (and summer earnings) to the
403(b) plan, and you will be required to contribute 4 percent of your budgeted
salary (and summer earnings) to Purdue’s 401(a) defined contribution retirement
plan. Voluntary savings options are also available upon hire.
Purdue University’s benefit package is summarized at:
The Faculty and Staff Handbook is located at:
Moving expenses will be reimbursed up to an amount of [DOLLAR AMOUNT].
This offer is contingent upon the results of the Background Check.
This offer is also contingent upon your eligibility to work in the United States.
Prior to your first day of work, you must first complete Section 1 of the U.S.
Citizenship and Immigration Services’ Form I-9, Employment Eligibility
Verification. To access the electronic form, visit the Purdue University payroll site
at www.purdue.edu\Payroll. Click the link titled, “Electronic I-9 for new
hires/rehires,” login and complete Section 1 of the Form I-9. After completing
Section 1, you will be provided a list of acceptable documents. The list of
documents is also attached to this letter for your easy reference.The required
documents must be presented to your employing department on your first day of
Your supervisor will register you for the University’s New Employee Orientation
program and provide you with the date and location. The program provides new
employees with a foundation of knowledge regarding the University’s mission,
organizational structure and functions, as well as to foster an understanding of our
culture, values, and diversity.
The [FACULTY/STAFF] join me in welcoming you to the department and look
forward to working with you. We trust that it will be mutually rewarding. Please
indicate your acceptance of this position by signing below and returning the
original in the self-addressed stamped envelope by [DUE DATE].
[DEPARTMENT HEAD NAME]
[DEPARTMENT HEAD TITLE]
Enclosures:Form I-9 List of Acceptable Documents:
Stamped Self-Addressed Envelope
cc: Business Office