Fillable Printable Tentative Offer Letter for H

Tentative Offer Letter for H

Tentative Offer Letter for Health Sciences Clinical Professor Series with (2113)

Date (should be 7 days from the time we receive)

Dear Dr. _________,

We are writing to summarize our tentative offer for an appointment as Health Sciences

(Assistant, Associate) Clinical Professor, in the Department of ________, in the School of

Medicine. The process of appointment will be initiated by a recommendation from the

Department which is then reviewed by the School of Medicine Dean’s Office. The

decision to offer an appointment is made by the Dean of the School of Medicine.

The proposed start date for this appointment will be _________. (Add the following if the

faculty member will have a clinical practice):

This offer is contingent upon you having the following by the proposed begin date:

1. A valid license or certificate to practice medicine pursuant to California Business

and Professions Code section 2113, issued by the California Medical Board;

2. Medical staff privileges allowing you to practice your specialty at the UC Irvine

Medical Center in Orange;

3. A valid H1-B visa, or such other visa as may be necessary to allow you to work

and practice medicine in the United States of America.

4. In the event the above three contingencies have not been met by the proposed start

date, the University reserves its right to either withdraw this offer, or extend the

proposed start date. If you experience delays in obtaining any of the above, please

contact your department immediately, so the situation can be evaluated. Only the

Dean has the authority to waive or modify any provision of this letter.

The position of Health Sciences (Assistant, Associate) Clinical Professor carries a base

salary of $_________. In addition, you will receive a Health Sciences Compensation

Scale (__) in the amount of $_________ and a negotiated salary component of $_______,

bringing your total salary to $_________. (if applicable) You will be expected to

generate increasing revenue to cover this salary through the generation of professional

fees, contracts and grants. This salary will be effective through June 30, ____ at which

time we will review your compensation arrangement. You will be a member of the UCI

Health Sciences Compensation Plan (http://www.som.uci.edu/compensation_plan.html).

You may also eligible for up to an additional 15% bonus payment for income generated

above your total negotiated salary.

(Explain source of the negotiated salary component. Clearly specify the duration of

commitments from the Department and plans for the faculty member to assume

responsibility for the negotiated component from professional fees or other sources.)

Optional Sentence: Additional annual income may be possible based on the

Departmental Compensation Plan incentive “Z” component which is currently

implemented and under annual review. This can be explained to you in detail if you wish.

The Health Sciences Clinical Professor title is used for physician/teachers supported by

non-State funds. If their appointment is 51% or greater, they have the same retirement,

health and other benefits as faculty in the line series who receive a base salary from state

funds. Because of the source of funding, however, faculty in the Health Sciences Clinical

series do not have tenure and their appointments are subject to review/renewal on July 1

of every year.

All professional fee revenue generated by the clinical faculty are paid into the practice

plan to cover salaries and benefits. Optional starts here. Each clinical faculty member is

subject to the following taxes and/or assessments on professional fee income: 5% of

gross collections to the University (“dean’s tax”), 5% of gross collections to the practice

development association (PDA), % of gross collections to the department ( %

overhead and % department development fund) and % of collections to the billing

and collections service. Faculty members are expected to cover his/her expenses for such

things as travel, computers, membership dues, and subscriptions. Optional The

department can set up a pre-tax account for payment of appropriate business and

professional expenses.

(You will practice as a full time ______ in the Department of _________ strictly under

the jurisdiction of UC Irvine medical School and only under the diredtion of CHAIRs

NAME. You will practice only at the University of California, Irvine or the University of

California, Irvine affiliated facilities. The duties include ____________Insert a

paragraph that summarizes.)

Set-Up Funding: (Specify amount allocated and the duration in which the funds will be

made available, if any. Specify the fund source(s).)

Set-Up Funding Example:

We have allocated $___ for set-up funds for this position. (Example: These funds will be

made available in the following installments: $____ at the start of your appointment,

$_____ in year two and $_____ in year three. Set-up funds remain in an account in the

Dean’s Office for you to draw on. You will be given an account number to make your

purchases.

Laboratory and Office Space: (Summarize commitments about office space, if any.)

Office Space Example:

We have set aside approximately ___ square feet of office space in ____. A diagram of

this is enclosed. (Discuss any renovations to be made and whether these will be paid for

by the Department or subtracted from set-up funding.)

Removal: Removal expenses by exception only in this series. See policy APM 560

Benefits: You will find information about employee benefits regarding life, health,

dental, vision and disability insurance as well as the University of California retirement

plan online http://snap.uci.edu/viewXmlFile.jsp?resourceID=27. We think you will find

that the benefits package is excellent. If you would like more detailed information,

please call our Department Administrator, NAME, PHONE NUMBER, who can put you

in touch with UCI’s benefits staff.

We hope that the plans and commitments described above are acceptable to you. If they

are, please indicate this by your signature below and return to me by __________and we

will initiate the appointment process. Please contact me if there are points you would like

to discuss.

Ralph V. Clayman

Department Chair Dean, School of Medicine

I agree to the terms of this letter and will accept the faculty position if it is offered.

__________________________________________________________

Signed by candidate Date