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Fillable Printable Job Offer Letter Format

Fillable Printable Job Offer Letter Format

Job Offer Letter Format

Job Offer Letter Format

Dear __________,
We have completed our interviews for the position of (state job classification) and I am
pleased to formally advise you that you have been selected. Please let me take this
opportunity to congratulate you for an excellent interview. I/we look forward to having
you join our (office/division/bureau/agency).
Your starting salary will be (annual salary for overtime exempt employees/hourly rate for
overtime- eligible employees).You will be eligible for a merit increase after one year of
employment. The details of your benefits package will be explained to you at New
Employee Orientation, but you should feel free to ask me or our HR staff any questions
concerning your benefits before that is scheduled.
(As we discussed,)[Y]your start date will be (day and date). At that time I will introduce
you to (name) in our human resources division who will help you complete required
“sign up” paperwork such as the Employment Eligibility Verification (Form I-9), tax
deductions, Maine State Retirement, insurance forms, and other related documents. Also,
in order for the agency to comply with our policy concerning personnel screening and
verification, please be prepared to provide the original version (photocopies are not
acceptable) of credentials that you claimed on your application for employment or during
the selection process. Common examples of these documents would be an original
college degree or transcripts provided by your college or university; professional licenses
(nurse, social worker, etc; certifications; or other similar materials. A member of the staff
will examine the documents and make a copy of the original for your personnel file,
verifying that it is a copy of the original. If you do not have these documents, please take
immediate steps to obtain originals from the issuing authority. Since your selection is
conditional upon verification of your credentials, the verification process will be
completed during your probationary period. (A criminal records, drivers license or
credit check will also be conducted during the probationary period, as needed.) If
additional information is necessary to complete the verification process we will contact
you.
Please feel free to contact me at (phone and/or email address) if you have any questions
prior to your start date. Again, congratulations on being selected. We look forward to
seeing you on (date).
Sincerely,
Your Name
Your Title
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